Administrative Assistant Position Available In Middlesex, Massachusetts

The Administrative Assistant will support 3 VPs within Global Sourcing and Procurement. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Schedules and maintains multiple calendars of appointments and meetings. This Admin will be managing calendars in different time zones (Canada and Europe), therefore attention to detail is important. Coordinates travel itineraries and process expenses Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature Involves appropriate Associates from other departments or divisions to resolve issues. Organizes and maintains files, record keeping systems, and office layout Oversees and monitors administrative projects. Performs other duties as required or directed Organizes meetings (Catering, Booking Rooms, Follow up, etc.) Back-up Support to other Admins Manages and administers various documents and spreadsheets Responsible for creating and updating Powerpoint decks Acts as Proxy for certain systems as needed Support meetings, training and conferences with prep and logistics needs Plans and participates in department initiatives such leadership meetings. Communicates pertinent information among appropriate departments

Requirements:

Administrative experience in a corporate setting required. We are looking for Senior level talent Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and must be customer service oriented Able to effectively manage confidential and sensitive information Must thrive in a very busy atmosphere Proven success of juggling many things at one time and ability to shift gears and prioritize Willingness to learn, take direction well and be a team player Ability to focus and get the job done while avoiding distractions Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical Strong ability to build relationships and collaborate with team members and other admins Great at being resourceful and leveraging relationships to problem solve