Administrative Assistant Position Available In Middlesex, Massachusetts
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Job Description
Administrative Assistant
Westford Public Schools
Abbot Elementary – Westford, Massachusetts Job Details
Job ID:
5230068
Application Deadline:
Posted until filled
Posted:
Jun 11, 2025
Starting Date:
Aug 4, 2025
Job Description
Job Goal:
To meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner. To perform a variety of administrative and secretarial tasks of various degrees under minimal supervision and to efficiently manage the school office.
Duties and Responsibilities:
Essential Duties
Assist with daily operation of the school in cooperation with building administration
Conduct student registration and maintain files
Gather and report CORI information for all staff and volunteers
Maintain staff attendance records
Assist with school year opening and close out
Ability to generate correspondence between school and home
Maintain school Fire Drill Log Sheet
Draft Principal written and electronic correspondences/letters/document, copy, and edit outgoing communications
Schedule school related appointments for the school administration
Maintain school events calendar and the website
Collect and submit staff timesheets
Registration for new students
Check residency documents yearly to keep current database accurate
Maintain enrollment records – enroll/unenroll students
Qualifications:
Minimum of two years college coursework or Associates Degree preferred
Three to five years of strong office support or other relevant experience
Working knowledge of Microsoft Word, Excel, Google platforms, PowerSchool and Aesop systems
Strong accuracy with attention to detail
Ability to recognize and resolve issues with minimal assistance
Work independently to meet deadlines and collaboratively as a team member
Exercise sound judgement in handling confidential and sensitive information
Possess clear and concise written and oral communication skills
Strong interpersonal skills and a positive attitude to foster a welcoming atmosphere
Experience within a school environment preferred
Reports To:
Building Principal and Assistant Principal
Terms of Employment:
208 days
Evaluation:
Per Agreement between Westford School Committee and Office Professionals
Position Type:
Full-time
