Administrative Assistant Position Available In Middlesex, Massachusetts

Administrative Assistant Allen J. Margulis, PC dba Total Counsel Law Group Natick, MA Job Details Part-time | Full-time $20 – $25 an hour 22 hours ago Benefits 401(k) Flexible spending account Paid time off Qualifications Microsoft Word Microsoft Excel Microsoft Outlook CPA Multitasking Intake English Microsoft Office Administrative experience Accounting QuickBooks Organizational skills Law office Communication skills Marketing Entry level

Full Job Description Company Overview:

We are a service-oriented law firm based in Natick, Massachusetts , focused on building long-term, trusted relationships with our clients. Our practice areas include tax preparation (for individuals, businesses, trusts, and estates), estate planning , corporate law , and real estate . We take pride in offering a supportive, professional, and compassionate environment—both for our clients and our team.

Position Summary:

We are currently seeking a Part-Time Administrative Assistant (20-30 hours/week) to join our team, with the potential to grow into a full-time position for the right person. This role is ideal for someone who enjoys working directly with clients, has strong organizational skills, and values accuracy and professionalism in their work.

Key Responsibilities:

Answer and direct incoming calls in a warm, professional manner Schedule and confirm client appointments; manage firm calendars Maintain and organize client files (physical and digital) Assist clients with basic inquiries and document requests Prepare engagement letters, correspondence, and intake forms Distribute mail, scan, copy, and file documents Provide administrative support across practice areas, including: Assembling tax returns and estate planning documents Reviewing client-provided documents for completeness Basic data entry in QuickBooks or client portals Support general office organization, including maintaining office supplies Occasionally assist with marketing and client care tasks

Required Skills and Attributes:

Exercises discretion and handles sensitive/confidential information with the highest level of professionalism Loves interacting with people and building relationships Professional and compassionate demeanor Positive attitude and team spirit Highly detail-oriented, organized, and reliable Fluent in written and spoken English Strong communication skills (written and verbal) Ability to manage multiple tasks and meet deadlines Preferred (but not required)

Skills:

Proficiency with Microsoft Office (Word, Excel, Outlook) Familiarity with QuickBooks and document management systems Experience in an administrative or accounting role (CPA/law firm preferred) Willingness to learn and take initiative

Additional Information:

Hypoallergenic, friendly small dog may be in the office occasionally In-person position at our Natick office Competitive hourly rate based on experience, please provide your salary requirements with application

Schedule:

Monday to Friday (part-time hours) Benefits include: Vacation and sick time Retirement plan Dependent care

FSA To Apply:

If you’re someone who values client service, enjoys working in a team, and is looking for a meaningful role in a growing law firm, we’d love to hear from you. Apply today with your resume and a brief cover note.

Job Types:

Full-time, Part-time Pay:

$20.00 – $25.00 per hour Expected hours: 20 – 30 per week

Benefits:

401(k) Flexible spending account Paid time off

Work Location:

In person