HS Guidance Office Admin Assistant Position Available In Middlesex, Massachusetts

HS Guidance Office Admin Assistant 2.1 2.1 out of 5 stars Ayer, MA 01432 The Ayer Shirley Regional School District is looking to hire an Administrative Assistant to support the High School Guidance Office. This position is a 10-month position, beginning August 18, 2025. Maintain up-to-date computer records for senior College Board scores, college applications in process, actions taken by colleges, and post-high school plans for inclusion in the year-end reports (in Access, Naviance, and PowerSchool) Maintain transcript folders (temporary records) for all students Prepare and transmit seniors’ transcripts, including initial and mid-year transcripts for all applications and final transcripts to colleges that students will be attending Prepare and transmit seniors’ transcripts to outside scholarship programs, armed services, and employers Process department correspondence for guidance counselors, including letters of recommendation for colleges, jobs, scholarships, and summer enrichment opportunities Create forms and documents for use by the guidance department including forms for guidance seminars, college planning, parent transition programs, etc. Create a GPA Distribution chart for juniors and seniors for college planning purposes Process records of past graduates and former students as requested for employers and colleges Perform other career/college-related tasks as assigned by the guidance department Notify the front office of guidance-related activities to be included on the school calendar and reserve school facilities for those events Continuously update the course catalog and Program of Studies Create courses in PowerSchool for schedules as needed Enter transfer courses into PowerSchool for new students entering from other schools Work closely with Special Education on scheduling. Assist the Guidance Department in performing tasks related to Scholarship information, Academic Awards, and Honor Roll notifications Assist with PSAT, AP, SAT, and MCAS testing as directed Produce honor roll and failure lists Complete graduation verification for graduates Organize and maintain the awards and scholarship process for seniors and underclassmen Maintain routine for filing and disposition of students permanent records Issue Work Permits to students Manage input and exporting of Naviance data, with the support of the Director of Counseling/Guidance Counselors All other duties assigned as to be determined by school administrators