Administrative Assistant – 10 Month Position Available In Norfolk, Massachusetts

Administrative Assistant – 10 Month
Randolph Public School District
John F. Kennedy School – Randolph, Massachusetts Job Details

Job ID:

5238896

Application Deadline:

Jun 30, 2025 11:59 PM (UTC)

Posted:

Jun 16, 2025

Starting Date:

Aug 22, 2025
Job Description
The JFK Elementary School Principal’s Administrative Assistant is a full-time school year position.

DUTIES AND RESPONSIBILITIES

• Oversee, coordinate, organize and perform the day-to-day secretarial and administrative functions for the Donovan School office; provide leadership to school administrative activities frequently in the absence of the Principal; serve as liaison between students, staff, parents, District personnel and the community; provide information regarding school and District rules, policies and procedures; maintain confidentiality of materials and information.

• Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases including PowerSchool to compile data, run reports, and produce other communications; maintain cumulative record files for students.
• Provide secretarial assistance to the Principal and Assistant Principal; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize “all call” notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar(s) for School Principal (and Assistant Principal); prepare and maintain school master calendar; update and maintain school website; maintain office files.

• Coordinate district and state testing and assessment for school site; distribute, collect, and package test materials; file test results in student cumulative file.
• Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports.
• Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school.
• Provide support to staff including providing necessary student information, completing forms, distributing mail, and preparing reports.
• Prepare and compile various District reports such as attendance, enrollment, staff absence reports, mandated costs, maintenance requests, and other assigned reports according to established timelines.
• Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute time sheets; ensure substitute time sheets match staff absence forms.
• Perform health-related duties in the absence of the Health Office staff; administer first aid to students and staff; document information in the medical log; notify parents of ill or injured students.
• Oversee the preparation of school purchase orders including acting as primary contact for the school with the Finance office.
• Operate a computer with knowledge of specific software programs; operate a telephone, photocopier, intercom, calculator and other office equipment; arrange for repair and maintenance of equipment as needed.
• Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested.
• Perform other related duties as assigned.

QUALIFICATIONS

• Office management techniques
• Modern office practices, procedures and equipment
• District organization, operations, policies and objectives
• Laws, codes, rules and regulations related to assigned activities
• School office terminology, practices and procedures
• Record-keeping techniques, filing systems and information management
• Operation of a computer and assigned software
• Receptionist and telephone techniques and etiquette
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy
• Basic first aid
  Salary level based on years experience in a PreK-12 school office environment.

Position Type:

Full-time

Salary:

$22 to $32 Per Hour