Administrative Assistant Position Available In Norfolk, Massachusetts

Administrative Assistant 4.8 4.8 out of 5 stars Stoughton, MA 02072 Soni’s client is looking for a reliable and detail-oriented Administrative Assistant to support both general office operations and financial processes. This position plays a vital role in ensuring efficient day-to-day administrative tasks while also handling key functions in accounts payable and accounts receivable. The ideal candidate will be organized, proactive, and comfortable juggling multiple priorities in a dynamic environment.

Responsibilities:

Provide general administrative support including answering phones, managing emails, and maintaining filing systems Schedule meetings, appointments, and travel arrangements Prepare reports, presentations, and professional correspondence Maintain office supplies inventory and coordinate with vendors Assist with new employee onboarding and HR-related administrative tasks Receive, review, and process vendor invoices for payment Match purchase orders with invoices and resolve discrepancies Prepare and process check runs, ACH transfers, and wire payments Reconcile vendor statements and respond to vendor inquiries Generate customer invoices and ensure accurate billing Monitor and follow up on overdue accounts Apply incoming payments and maintain customer account accuracy Prepare aging reports and support month-end and year-end financial closings

Qualifications:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred 2+ years of administrative experience, including AP/AR responsibilities Proficiency in Microsoft Office (Word, Excel, Outlook); accounting software experience (QuickBooks, Sage, or NetSuite) a plus Strong organizational skills and keen attention to detail Excellent written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a fast-paced setting

Compensation:

$23 to $26 an hour Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications . #SONIBOS