12 Month Administrative Assistant-(Wampatuck)-(SY25-26) Position Available In Plymouth, Massachusetts

12 Month Administrative Assistant-(Wampatuck)-(SY25-26) Scituate Public School District Scituate, MA 02066

JOB TITLE:

12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs.

ESSENTIAL DUTIES & RESPONSIBILITIES

Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. Schedules appointments as necessary for the Principal. Types reports, memoranda and correspondence for the Principal. Maintains and updates the office filing system. Maintains staff attendance file and daily events log. Coordinates all beginning of the year events, prepares new teacher and student packets. Organizes and coordinates special school events and ceremonies. Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. Prepares all DOE reports. Assists Principal with advisor stipend payments. Completes any necessary paperwork. Responsible for communicating school related information through email blasts. Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. Prepares annual Staffing Analysis reports for Town Meeting. Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. Oversees petty cash and other financial transactions as necessary. Prepares substitute teacher schedules and reports substitute teachers’ payroll to the business office; assists substitutes with daily schedules. Assists in the budget preparation process, including calculations and typing. Enrolls incoming students and completes records of transferring students. Sends homework assignment sheets to absent or suspended students. Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. Assists other administrators and faculty when necessary. Performs other related tasks as assigned by the Superintendent of Schools or his/her designee.

QUALIFICATIONS/ REQUIRED SKILLS

Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. Minimum of three years experience performing secretarial duties, preferably in an academic environment. Minimum of three years experience in an executive support position, preferably in an academic environment. Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. Current authorization to work in the United States by the first day of employment.

TERMS:

This is a 12 month, Administrative Assistant Union position, the work year is 215 days. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.