Office Coordinator Position Available In Plymouth, Massachusetts

Office Coordinator Goldgard Installations 30 1st St, Bridgewater, MA 02324 The Office Coordinator at Goldgard Installations plays a crucial role by collaborating with the Operations Manager to manage employee records, support project organization and invoicing, and assist with marketing efforts.

Duties/Responsibilities:

Invoicing Tasked with sending weekly balance reminders to clients. This includes compiling invoice backup reports using QuickBooks. Ensures accurate amounts are confirmed before sending the reports to clients. Working with Procore to send invoices/commitments to clients. Employee Management Streamlining the filing process and maintaining up-to-date records for current employees, which includes W-4 forms, CORI checks, direct deposits, and any other relevant changes. Supporting the onboarding of new employee s by gathering and organizing all necessary paperwork. Maintaining communication with employees about company updates, events, and effectively managing their schedules and time-off requests. Collaborating with the Operations Manager to assist with planning the yearly Company party. Project Management Collaborating with the Operations Manager to provide clients with any requested information related to a project, such as the Certificate of Insurance, Worker’s Compensation Affidavits, and more. Marketing & Client Relations Help nurture client relationships by sending gift baskets, holiday cards, company updates, thank-you notes, and more. Support the updating and maintenance of the company website. Ensure a current social media presence with weekly updates that spotlight subcontractor and client partnerships. Order company apparel for staff and marketing purposes. Required Skills/Abilities Excellent verbal and written communication skills Excellent organizational skills and attention to detail Excellent time management skills Proficiency in Procore Commitments/Invoicing (Not mandatory; training is available) These roles and responsibilities are subject to change

Job Type:

Part Time Schedule:

Flexible with mandatory Monday hours

Work Location:

Bridgewater Job Type:

Part-time Pay:

$27.00 – $30.00 per hour Expected hours: 16 per week

Schedule:

4 hour shift 8 hour shift Day shift Monday to Friday Morning shift No weekends

Work Location:

In person