Administrative Assistant Position Available In Suffolk, Massachusetts

Administrative Assistant Our client is seeking a detail-oriented and energetic Administrative Assistant to support their Product Creation team. This position calls for a proactive individual who thrives in a fast-paced, cross-functional environment and demonstrates a high level of organization, learning agility, and the ability to work across multiple time zones. This role is a hybrid model in Boston, Massachusetts. Administrative Assistant Responsibilities Provide day-to-day administrative support to leaders and teams involved in product creation. Coordinate and manage complex calendars, meetings, and milestone reviews across global teams and time zones. Arrange travel logistics for both domestic and international trips, including itinerary preparation and schedule alignment. Organize internal meetings, workshops, and team events, including managing budgets, agendas, catering, and room bookings. Prepare and submit expense reports, assist with vendor purchase orders, and track budget items when needed. Support the creation and distribution of internal documents such as presentations, reports, org charts, and event run-of-shows. Draft and edit communications on behalf of team leaders, ensuring alignment with organizational tone and clarity. Assist with team engagement initiatives, workspace coordination, and culture-building activities. Stay aware of seasonal milestones and workflows to anticipate administrative needs and contribute to process efficiency. Act as a central point of contact for administrative inquiries and provide coverage for fellow admin staff as needed. Administrative Assistant Qualifications Minimum of 5 years of administrative experience, preferably supporting teams in a global or matrixed environment. Exceptional attention to detail and follow-through on tasks. Strong organizational and communication skills, with the ability to manage multiple priorities simultaneously. Proactive and self-motivated, with a positive attitude and a willingness to learn. Comfortable collaborating with cross-functional stakeholders and adapting to different work styles. Experience working across time zones and accommodating flexible schedules when necessary. Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word) and virtual collaboration tools such as Zoom and Teams. Capable of handling sensitive information with discretion and professionalism.

Compensation:

Up to $31.69/hr. (DOE) VanderHouwen Contractors Enjoy Exceptional Benefit Perks! As an eligible contract employee with VanderHouwen, youll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future. Meet VanderHouwen What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and were in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals. VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career! VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws. #LI-Hybrid #LI-TP1