Administrative Assistant – II Position Available In Suffolk, Massachusetts

Administrative Assistant•II MilliporeSigma Boston, MA Job Details Full-time | Contract $24•$26 an hour 15 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Qualifications Microsoft Word Office management experience (1-2 years) Google Docs Microsoft Excel Microsoft Outlook Administrative experience (1-2 years) Expense management English Microsoft Office Administrative experience High school diploma or GED Data entry experience (1-2 years) QuickBooks Data entry Organizational skills Office management Communication skills Entry level

Full Job Description Job Title:

Administrative Assistant Location:

Seaport/Boston, MA Hours:

8:30am•5:00pm

Compensation:

$24.00•26.00/hr. Contract with opportunity to be extended/hired on Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our location, providing support to various departments, and enhancing overall productivity. The ideal candidate will possess strong clerical skills, be proficient in office management, and have a friendly demeanor suitable for front desk interactions.

Job Overview:

Responsible for providing general internal service activities incl. facility maintenance and management, infrastructural services, administrative support activities and ensuring security and business continuity to maximize efficiency to all parts of the business. Provides secretarial/administrative support. Screens incoming calls and mail, maintains diaries and handles confidential matters. May arrange business travel, coordinate meetings, support expense tracking, and prepare presentations and reports. Duties Perform data entry tasks accurately and efficiently to maintain up-to-date records. Organize and maintain files, both physical and digital, ensuring easy access to information. Assist with clerical duties such as scheduling appointments, managing calendars, and coordinating meetings. Provide support as a dental receptionist, including patient check-in/check-out processes. Utilize Microsoft Office 365 for document creation, collaboration, and communication. Conduct proofreading of documents to ensure accuracy and professionalism. Assist with basic bookkeeping tasks using QuickBooks as needed. Collaborate with team members to streamline office processes and improve efficiency. Experience The ideal candidate will have: Previous experience in an administrative role or similar position is preferred. Proficiency in data entry and office management practices. Familiarity with Google Workspace applications (Docs, Sheets, Drive). Strong attention to detail and excellent organizational skills. Effective communication skills, both written and verbal. Ability to work independently as well as part of a team in a fast-paced environment. If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity. MilliporeSigma is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to his/her Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual made a good faith report of discrimination.

Job Types:

Full-time, Contract Pay:

$24.00•$26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday No weekends

Work Location:

In person