Business Operations and Corporate Services – Administrative Assistant 3 Position Available In Suffolk, Massachusetts

Job#: 2077731

Job Description:

Position:

Administrative Assistant Location:

Onsite; Nike/Converse’s HQ in Boston, MA in the 4/1 hybrid model (

Address:

1 Lovejoy Wharf Boston, MA)

Duration:

5 month contract

Pay Rate :

$ 35.91/HR For applicants who are interested in this opportunity, send your updated resume to [email protected] (Bethany Dixon – Account Manager) Administrative Assistant

WHO WE ARE LOOKING FOR

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

WHAT YOU BRING TO NIKE

Bachelors degree in business or related field. Will accept any suitable combination of education, experience and training Minimum of 3 years of administrative work experience required Ability to work and communicate effectively with a variety of personalities including senior level executives Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail Previous experience working with and tracking budgets is strongly preferred Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required. Previous Nike work experience is a plus Ability to occasionally work outside of core business hours

WHAT YOU’LL WORK ON

Youll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:

Complex Calendar Management:

Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required

Booking Travel Arrangements:

Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.

Planning Meetings and Events:

Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.

Document Preparation & Organization:

Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows. Communications – Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf. Coordinate Team Space Planning, Workspace and/or

Equipment Moves:

Partner with the appropriate stakeholders to organize individual or departmental moves

Budget Tracking:

may assist leader with tracking of expenses

POs:

create purchase orders

Special Projects:

Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support

Team & Culture Building:

You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out. Support team plans, projects, activations or other deliverables as needed Serve as the main point of contact for administrative questions from the team Provide coverage for other leaders where temporary administrative needs exists EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated’s Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview:

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide. PDN-9f264b78-da87-4631-b489-07df8fe0d435