Office Assistant Position Available In Suffolk, Massachusetts

Office Assistant Confidential Boston, MA Job Details Full-time From $20 an hour 15 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Opportunities for advancement Paid sick time Qualifications Immigration law Microsoft Outlook Bachelor’s degree Data entry Organizational skills Law office Typing 1 year Associate’s degree Communication skills Entry level Office experience

Full Job Description Job Title:

Office Assistant Location:

South Shore, MA•

Job Type:

Full-Time (36 hours per week)

Salary:

$20 per hour

About Us:

We are a busy, client-focused law firm specializing in business immigration services. Our mission is to guide individuals and organizations through the complexities of immigration, ensuring that clients can navigate their paths to success without borders. We value integrity, excellence, and strong client advocacy, working hard to provide efficient and effective legal solutions to help our clients achieve their goals. We are looking for an organized, detail-oriented Office Assistant to join our team. This full-time role offers the opportunity to provide key administrative and clerical support to our attorneys, paralegals, and staff.

Job Duties:

Administrative & Clerical Support:

Provide general administrative support to attorneys, paralegals, and staff. Assist with organizing case files and tracking deadlines. Perform data entry to update and maintain client and case-related information. Draft, edit, and format emails, cover letters as needed.

Reception & Front Desk Duties:

Answer and direct incoming calls professionally, take messages, and handle client inquiries. Greet clients and visitors, ensuring a welcoming and professional environment. Schedule and confirm consultations for attorneys and paralegals. Manage the front desk, maintaining a clean and organized reception area. Process and distribute incoming faxes, emails, and other correspondence.

Mail & Document Handling:

Process and log incoming mail/packages daily, ensuring proper data entry and case tracking. Prepare and send outgoing FedEx shipments, tracking important deadlines. Track all shipments to/from destination to ensure delivery. Package immigration applications and supporting documents for submission to USCIS and other agencies.

Office & Supply Management:

Maintain inventory of office supplies and place orders as needed. Ensure workspaces, supply areas, and the reception desk are well-stocked and organized.

Technology & Communication:

Utilize Microsoft Outlook, Planner, and Teams for communication and task coordination. Maintain internal tracking systems to monitor case progress and deadlines.

Required Qualifications & Skills:

Education:

Associate degree required. Bachelor’s degree is a plus.

Experience:

Minimum 1 year of office experience required. Prior experience in an immigration law firm is a plus.

Technical Proficiency:

Strong typing skills are essential. Proficiency in Microsoft Outlook, Planner, and Teams is a must. Experience with data entry, case tracking, and maintaining organized digital and physical files.

Key Attributes:

Excellent organizational skills and attention to detail. Strong communication and interpersonal skills for client-facing interactions. Ability to multitask and work efficiently in a fast-paced environment. Professional demeanor, reliability, and discretion when handling confidential information. Why Join Us? We offer a rewarding and supportive work environment where you will have the opportunity to grow and develop professionally. As part of our team, you will enjoy: 100% paid healthcare for you ½ day Fridays to kick off your weekend early 14 Paid holidays per year 401k with firm contribution: Eligible after 12 months 10 paid vacation days annually 5 paid sick days A collaborative, fast-paced work environment that fosters growth Opportunities for career advancement and skill development

Important Application Information:

Candidates must meet the required qualifications, including strong typing skills, proficiency in Microsoft Outlook, Planner, and Teams, and experience with data entry. Applicants who do not meet these essential requirements will not be considered.

To Apply:

Resume and cover letter are required. References available upon request.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift

Work Location:

In person