Administrative Assistant Business School Position Available In Worcester, Massachusetts

Administrative Assistant Business School Assumption University – 4.3

Worcester, MA Job Details Full-time Estimated:

$43.3K – $50.5K a year 13 hours ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Mid-level Microsoft Office Bachelor’s degree Associate’s degree 2 years Office experience

Full Job Description Job Category :

Staff Requisition Number :

ADMIN001076

Posting Details Posted:

June 17, 2025 Full-Time On-site Locations Showing 1 location Worcester, MA 01609, USA Job Details Description

BASIC PURPOSE

Provide administrative support for the Dean, Department Chairpersons, and faculty in the Grenon School of Business, as well as those in the Professional Development Institute overseen by the Dean of the School of Graduate and Professional Studies, in support of the mission of the University.

ACCOUNTABILITIES

Administrative support for undergraduate business programs: Provides administrative support for the Grenon School of Business Dean and Department Chairs, including answering phone calls and emails, calendar maintenance, and correspondence. Provides day-to-day support for faculty members teaching undergraduate students in the Grenon School’s three departments. Manages and maintains program files and other records, whether hard copy or electronic. Monitors program budgets ensuring invoices, purchase orders, and reimbursements are processed in a timely fashion, and making budget transfers as necessary. Places and expedites orders for office supplies based on regular inventory checks. Initiates work orders with facilities and maintenance department. Assists with scheduling, planning, & implementation of events, including attending if necessary. Makes and confirms room reservations through the University reservation system. Works with the catering office for food service needs. Works with the Integrated Marketing Office to publicize events, including through the portal. Supervises student employees, including hiring and training. Administrative support for graduate business programs: Provides administrative support to the Director of the Grenon School of Business Graduate Programs, including answering phone calls & emails, calendar maintenance, & correspondence. Manages and maintains program files, student databases, and other records, whether hard copy or electronic versions. Manages contact lists and communications with graduate students with the support of IT and Enrollment Management. Coordinates arrangements for graduate faculty, including contracts, payment, and IT needs. Assists graduate students with registration and payment, including tuition discount documentation. Monitors program budgets ensuring invoices, purchase orders, and reimbursements are processed in a timely fashion. Administrative support for the

Professional Development Institute:

Provides day-to-day support of the Professional Development Institute, including answering phone calls and emails. Manages and maintains institute files, student databases, and other records, whether hard copy or electronic. Manages contact lists and communications with institute participants with the support of IT and Enrollment Management. Works with various offices to set-up registration and payment processes for institute offerings. Assists institute participants with registration and payment. Coordinates arrangements for Professional Development Institute facilitators, including contracts, payment, and IT needs. Monitors the institute budget ensuring invoices, purchase orders, and reimbursements are processed in a timely fashion, and making budget transfers, as necessary. Assists with scheduling, planning, and implementation of events, including attending events as necessary. Makes and confirms room reservations through the University reservation system. Works with the catering office for food service needs. Works with the Integrated Marketing Office to publicize events, including through the University portal. Works with the Integrated Marketing Office on content for promotional materials, institute webpages, and social media platforms. Performs other duties as assigned.

QUALIFICATIONS

Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption University. Demonstrated knowledge of

Microsoft Office:

Word, Excel, and PowerPoint. 2-3 years previous office experience. Associate or bachelor’s Degree.

SCOPE:

Interacts on a frequent daily basis with the University’s administrators, faculty, staff, and students, and with external representatives of various agencies and organizations.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

Mental Demands:

The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

About Assumption University:

Assumption University is a comprehensive, Catholic liberal arts institution sponsored by the Augustinians of the Assumption. We awaken in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. Our curricular and co-curricular programs provide students with an education that shapes their souls, forms them intellectually, and prepares them for meaningful careers. We are a diverse community that welcomes different points of view and embraces all who share our mission. Enlivened by the Catholic affirmation of the harmony of faith and reason and by the pursuit of the truth in the company of friends, an Assumption education transforms the minds and hearts of students. An Equal Opportunity Employer. Assumption ecumenically welcomes all who share its goals. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.