Assistant to the President – Presidents Office Position Available In Worcester, Massachusetts

Assistant to the President – President’s Office

Category:

Administrative

Department:

President Office

Locations:

Worcester, MA

Posted:

Jun 15, 2025

Closes:

Jul 6, 2025 – 11:59 PM EDT

Type:

Full-time

Position ID:

189176

About Quinsigamond Community College:

Quinsigamond Community College (QCC) is a premier learning community recognized for teaching and learning excellence, relevant and responsive programming, student success, and community outreach and impact. The College serves over 9,500 full- and part-time, day and evening students each year. It offers 112 associate degrees and certificates in Business, Hospitality Management, Engineering, Information Technology, Education, Healthcare, Human Services, Criminal Justice, Liberal Arts, Mathematics, Biotechnology, Automotive Technology, and General Studies. The College also offers a wide variety of non-credit courses, workshops, and corporate trainings through its Center for Workforce Development and Continuing Education as well as adult basic education and English for Speakers of Other Languages (ESOL) classes through its Adult Community Learning Center. A number of courses are offered online, remote and blended to meet the needs of our diverse students. The College is accredited by the New England Commission of Higher Education, Inc. (NECHE), an indication that the institution has been stringently evaluated and found to meet high standards. QCC is the gateway to advanced educational and employment opportunities in Central Massachusetts. It is a public, student-centered institution of higher learning whose mission is to provide accessible, affordable, and high-quality education and training programs and services that are relevant and responsive to diverse regional and student needs. The College helps move students towards family-sustaining employment and rewarding career opportunities.

Job Description:

General Statement
The Assistant to the President is an integral member of the President’s Office Staff. They will assist with overseeing all operational administrative functions of the President’s Office and serve as a key liaison between department heads, students, faculty, staff, and other stakeholders.
Supervision Received
Reports to the Executive Assistant to the President
Supervision Exercised
None
Duties and Responsibilities
Provide support for a wide range of administrative and clerical activities in the President’s Office including but not limited to document production, information distribution, setting up and maintaining budget records, scheduling and planning meetings, ordering supplies, managing the President’s Conference Room schedule, and assisting with phone and office coverage.
Maintain an efficient and organized filing system for the President’s files to facilitate quick retrieval of information. Ensure the President’s Office remains organized, professional, and presentable at all times.
Provide a welcoming and professional environment in the President’s Office by receiving and screening visitors, emails, and telephone calls and answering inquiries and/or directing them to the appropriate parties. Provide flexible, responsive, and high-quality service to students, faculty, staff, and visitors.
Oversee the President’s calendar by prioritizing and scheduling meetings, coordinating on- and off-campus functions, booking travel arrangements, and handling time-sensitive requests with discretion and efficiency.
Submit and track purchase order requests, reconcile P-Card transactions, prepare travel reimbursements, process invoices, and track departmental budgets within the Office of the President. Draft and prepare correspondence, reports, and presentations for the President. Prepare detailed meeting agendas and record accurate meeting notes.
Collaborate with the Office of Institutional Advancement on database maintenance.
Utilize a variety of computer programs (e.g., Microsoft Word, Excel, PowerPoint, Outlook, Point) to manage documents, schedules, and files.
Assist with in-person and virtual event logistics for the President’s Office and the Employee Engagement & Recognition Committee, including but not limited to preparation of event/meeting materials, communications, purchase orders, and vendor payments
Support efforts led by the Office of Human Resources and the Executive Assistant to the President in the administration of faculty and professional staff contracts. Assist with facilitating processes related to tenure, sabbatical, changes in rank, emeritus status, and reappointment.
Collaborate and develop working relationships with all levels of internal and external stakeholders.
Exhibit a high degree of professionalism and judgment, demonstrating discretion and respecting confidentiality.
Exercise judgment in a multi-tasking environment and adjust priorities as required.
Represent the President’s Office in a professional, service-orientated, student-centered and welcoming manner.
Promote a respectful and collaborative environment by encouraging understanding and appreciation of individual differences, including varying backgrounds, perspectives, and life experiences.
Perform other duties as assigned.

Requirements:

Minimum Qualifications:

Associate’s degree in administration, business or related field, or 1-3 years of experience working in an administrative role
Strong organizational skills with attention to detail
Excellent time management skills and ability to juggle multiple tasks
Ability to prioritize tasks effectively and adapt to changing priorities in a fast-paced environment
Ability to use a variety of computer applications, including Microsoft Word, Excel, Power Point, Outlook, and Point
Ability to work well in a team environment
Excellent interpersonal, oral, and written communication skills; Demonstrated ability to communicate effectively and to work with a wide range of constituencies in a diverse community
Excellent in-person and phone customer service skills
Ability to handle confidential information with discretion and professionalism

Preferred Qualifications:

Bilingual or multicultural
Experience coordinating meetings, travel arrangements, and event logistics
Basic knowledge of budgeting and financial processes (e.g., purchase orders, P-Card reconciliation) preferred

Additional Information:

Quinsigamond Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.
Quinsigamond Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Diversity, inclusion, and equity are core values at Quinsigamond Community College. We are passionate about building and sustaining an inclusive, respectful, and equitable environment for all students, staff, and faculty. Every member on our college campus enriches our diversity. We support inclusion and are dedicated to ensuring equity in access to opportunities.
Quinsigamond Community College is an equal opportunity/affirmative action employer. Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.