Office Coordinator Position Available In Worcester, Massachusetts

Office Coordinator Beyond Independent Living LLC Worcester, MA Job Details Full-time $19 – $20 an hour 16 hours ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Life insurance Qualifications Bilingual Microsoft Word Microsoft Excel Microsoft Outlook Customer service Computer literacy Event planning English Microsoft Office Supervising experience Payroll Budgeting Associate’s degree Entry level Time management Office experience Full Job Description Day-to-day activities include office reception, ordering of office supplies, preparing meeting minutes, follow up with consumer, staff, and applicant emails, responsible implementing and maintaining patient and personnel files, entering data into CRM and forms, managing scanning, filing, faxing and shredding. Placing outgoing calls to job candidates, conducting initial interviews gathering basic information, and follow-up with applicants. Maintaining and updating credentials for all staff. Maintaining current authorizations for patients. Managing the postal needs, pickups, mailings etc.

Organizational Relationship:

Reports directly to the

Administrator Qualifications:

Associate degree preferred but not required. Computer literate in Microsoft office. Organized, meticulous and gives attention to detail. Able to read, write and communicate effectively in English. Telephone skills are extremely pleasant, courteous, and helpful Excellent customer service skills Self-reliant with excellent time management and plans appropriately. Prefer Bi-Lingual applicant

Responsibilities:

Assures phones are answered in a professional and courteous manner Managing office supplies inventory and equipment Preparing meeting minutes, meeting notes and internal-external support documentation and correspondence Office reception functions Following up with vendors regarding deliverables Entering client and employee data into CRM and running monthly reports Following up with clients regarding staffing, scheduling, and to help with billing when needed Managing scanning, filing, faxing, and shredding. Managing the postal needs (drop-offs/ pickups, mailings) Scheduling and coordinating trade shows and travel. Sending out and receiving mail and packages and making bank deposits Collect information from clients and follow up on any missing documents. Maintenance of all files Inputting patients and staff into Axxess Assisting in all activities that are required by each department including recruiting Performing other duties as assigned.

Job Type:

Full-time Pay:

$19.00 – $20.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person