Administrative Assistant – Full Time Position Available In Cumberland, Maine
Tallo's Job Summary: The full-time Administrative Assistant position at InterMed in South Portland, ME involves facilitating patient transfers, managing schedules, handling office supplies, and providing administrative support. Job requirements include an associate's degree, proficiency in Microsoft Office Suite, professional judgment, confidentiality, and excellent communication skills. InterMed is an equal opportunity employer.
Job Description
Post
Administrative Assistant – Full Time
Job Category:
Administrative
Requisition Number:
ADMIN004201
Posting Details
Posted:
April 17, 2025
Full-Time
On-site
Locations
Showing 1 location
South Portland, ME 04106, USA Job Details
Description
ESSENTIAL FUNCTIONS
- Facilitates internal patient transfers
- Prints and distributes QPMR and approaching exception reports
- Handles clear-cut external patient transfers, inactivating deceased patient
accounts - Facilitates approved provider schedules changes in eCW
- Manages AMION provider schedule
- Process no-show letters for first time offenders
- Acts as an IT Super User to facilitate initial troubleshooting of systems issues
and training of EMR. Initiates IT Help desk Tickets and provides follow through
until resolved - Manages on-call sheet reconciliations
- Oversees office supply inventory
- Codes invoices for Practice Manager
- Initiates Check Requests for providers
- Monitors staff performance review schedule
- Coordinates CPR scheduling for providers and staff
- Coordinates conference room scheduling for meetings
- Provides administrative support for department to include meeting agendas,
PowerPoint slides, and minutes - Distributes Unlocked Encounter reports
- Distributes RVU reports
- Maintains and distributes staff calendars
- Coordinates and distributes birthday cards & gift cards
- Schedules staff trainings
- Coordinates PMP reports
- Maintains internal telephone directory
- Acts as a liaison to the credentialing office
- Facilitates submission of inpatient charges
JOB REQUIREMENTS
- Associate’s degree preferred, not required
- Intermediate proficiency of Microsoft Office Suite (Word, Excel, Outlook, and
PowerPoint) and webmail - Good professional judgement skills
- Ability to maintain confidentiality
- Excellent communication skills both oral and written
- Ability to foster an enhanced team environment
- Ability to multitask, prioritize, organize, and plan work independently
- Committed to excellence in customer service and clinical care InterMed is an equal opportunity workplace and prohibits discrimination or harassment of any kind.
We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
