Project Assistant, SANE Position Available In Cumberland, Maine
Tallo's Job Summary: The University of New England is seeking a Project Assistant for the Sexual Assault Nurse Examiners program in Portland, ME. Responsibilities include administrative support, organizing files, coordinating events, and compiling reports. Qualifications include an Associate's degree, 2-3 years of administrative experience, proficiency in Microsoft Excel and Word, and willingness to travel occasionally.
Job Description
Project Assistant, SANE
University of New England
in Portland, ME
Apply Now Type:
Full-Time
Posted:
04/19/2025
Category:
Administrative Assistants Project Assistant, SANE Position Type
Professional Staff Faculty Track Employment Status
Full Time Months
12 Campus
Portland, ME Description
The Project Assistant will support the Sexual Assault Nurse Examiners (SANE) program by providing a broad range of administrative assistance and coordination. About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package. Responsibilities
Perform general administrative duties including answering phones, serving as department receptionist, typing/printing correspondences, reports, manuals, and similar documents.
Order materials and supplies, maintain appointment calendars, set up meetings, and manage photocopying tasks.
Organize and maintain project files and records, involving cross filing/cross-reference systems.
Compile, order, and oversee distribution and inventory of curricula printing and SANE documents.
Process curricula reporting paperwork and prepare materials for local partners.
Serve as a liaison to faculty, staff, contract evaluators, and other department/program stakeholders, routing information to senior staff members as necessary.
Assist in the creation of meeting agendas, prepare document packets, and take meeting minutes, including distributing them electronically.
Coordinate logistics for training events, including registering participants, arranging travel, and accommodations.
Compile data from both manual and digital records, including using an Access database.
Prepare and coordinate bulk or special departmental mailings using mail merge.
Edit project reports for accuracy, grammar, and formatting.
Compile and distribute comprehensive end-of-year reports, both electronically and in hardcopy.
Confer with immediate supervisor, department personnel, and external organizations to plan, coordinate activities, exchange information, and resolve issues.
Travel to out-of-town trainings 2-3 times annually.
Perform other related duties as assigned.
Qualifications
Associate’s degree in business or a related discipline, plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Strong computer skills, including proficiency in Microsoft Excel and Microsoft Word.
Strong administrative and organizational skills, with experience organizing and maintaining moderately complex filing and records systems.
Familiarity with Access database entry is a plus.
Good reading, spelling/grammar, writing, and math skills. Familiarity with bookkeeping/accounting training or experience is desirable.
Ability to interact effectively with a wide range of University personnel, students, and external individuals/organizations.
Ability and willingness to travel for out-of-town trainings 2-3 times annually.
Previous UNE experience is desirable.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. Posting Number
2022PS0632P Close Date Open Until Filled
Yes To apply, visit https://une.peopleadmin.com/postings/21954 jeid-e85a4ccc5454f049b459a6864163c047
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