Account Program Administrator Position Available In Kennebec, Maine

Account Program Administrator at CBRE in Augusta, Maine, United States Job Description Account Program Administrator Job

ID 218374

Posted 01-May-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Customer Service, Project Management Location(s) Dallas

• Texas
• United States of America, Kansas City
• Kansas
• United States of America, Las Vegas
• Nevada
• United States of America, Remote
• US•Remote•US•United States of America CBRE is an equal opportunity employer that values diversity.

JOB SUMMARY

We are seeking a dynamic and detail-oriented Account Program Administrator to join our team and play a crucial role in supporting a broad range of administrative, operational, and programmatic activities across the business. This role plays a vital part in executive administrative support, employee recognition, safety and engagement campaign support, vendor and swag coordination. The ideal candidate will also provide light communications and presentation support, while assisting with change management and transition planning. We’re a fast-paced, highly collaborative team that values initiative, clear communication, and accountability. This position requires strong organizational skills and the ability to manage multiple executive stakeholders.

WHAT YOU’LL DO

Provide Executive Administrative Support + Manage calendars, travel arrangements, and expense reporting for assigned executive leaders, and ad hoc requests + Coordinate ad hoc travel bookings for account senior leadership candidates or other senior team members who travel infrequently + Coordinate large-scale meetings and events (e.g., account all hands, client summits), including run-of-show creation and meeting prep + Support administrative aspects of large-scale transitions and change initiatives + Maintain a centralized and current business status data bank with key account stats, business updates, and reference materials for leadership use + Prepare and route NDAs and other change management and transition-related documents via DocuSign and maintain status tracking Coordinate Recognition & Engagement Programs + Manage logistics and reporting for several employee recognition programs + Facilitate quarterly safety and engagement campaigns, including recognition fulfillment and performance tracking + Collaborate with People, Finance, and other internal stakeholders to align engagement programs with broader business goals + Maintain accurate reporting, records, and program documentation Support Vendor & Swag Logistics + Lead execution of swag projects (holiday gifts, mid-year appreciation, event giveaways), including vendor management, order tracking, and resolution of shipping escalations across global regions (North America, EMEA, APAC) + Oversee swag webstore management, including inventory checks, price matching, and timely invoice processing for a globally dispersed team + Coordinate work assignments with vendors and provide vendors with items necessary to complete projects Contribute to Communications and Account Tools & Resources + Manage shared inboxes and Teams sites to ensure timely responses and organized resources + Support formatting and content creation for executive presentations, memos, and campaigns + Update and maintain the internal document library + Other tasks as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

+ Bachelor’s degree preferred or equivalent combination of education and relevant administrative experience. + 3+ years in an administrative or executive support role.

CERTIFICATES AND/OR LICENSES

+ None.

COMMUNICATION SKILLS

+ Strong written and verbal communication skills. + Ability to draft professional emails, internal memos, and presentation content with clarity and accuracy. + Comfortable interacting with all levels of leadership, cross-functional teams, and external vendors.

FINANCIAL KNOWLEDGE

+ Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. + Ability to reconcile budget items and collaborate with Finance on program expenditures.

REASONING ABILITY

+ Comfortable working with ambiguity and adapting to change. + Strong problem-solving skills and sound judgment. Requires intermediate analytical and quantitative skills. + Excellent organizational skills and the ability to manage multiple tasks and projects with competing deadlines.

OTHER SKILLS AND/OR ABILITIES

+ Positive, self-motivated, and reliable team player, eager to learn and grow within a collaborative environment. + Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), SharePoint, Microsoft Teams, and DocuSign.

• Experience usingcontent management systems,Smartsheet, Adobe PDF, and basic formatting or design tools, preferred.
• High attention to detail and commitment to quality.

+ Flexibility and adaptability to work in a dynamic environment.

TRAVEL REQUIREMENTS/WORK SCHEDULE

+ This is a fully remote role, with minimal travel (less than 20%) that may be required for team meetings or event support. + Some flexibility in working hours may be required to support teams across global time zones, primarily across North America. + Centrally located in MST or CST time zones preferred for optimal team support coverage.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

BENEFITS

+ Competitive salary and performance-based bonuses + Corporate benefits, which includes medical, dental, vision, disability, health care and dependent care reimbursement accounts, life and AD&D insurance + 401(k) Plan + Paid time off, parental leave, and holidays are available as established by Company policy + Opportunities for professional development and advancement within the Company + Access to a supportive and inclusive work environment that values creativity and teamwork CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $60,000,000 annually and the maximum salary for the position is $65,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Equal Employment Opportunity:

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran statu