Administrative Specialist CL2 Position Available In Penobscot, Maine

Administrative Specialist CL2
Orono, ME, United States (On-site)

JOB INFO

Job Identification
1309
Job Category
Administrative Support
Posting Date
04/25/2025, 06:00 AM
Locations College Avenue, Orono, ME, 04469, US
(On-site)
Business Unit
University of Maine
Job Schedule
Part time
Regular or Temporary
Regular
Department
UM Psychology
Bargaining Unit
Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT)

JOB DESCRIPTION

The Psychological Services Center (PSC) at the University of Maine is searching for a part-time administrative specialist, 30 hours per week. Specific hours are negotiable; however, most of the hours should be Monday-Friday between 8:30 a.m. and 5:00 p.m. This is an in-person, on-site position. This position pays $18.86 per hour. The Administrative Specialist will perform a wide variety of administrative and clerical duties in support of the daily operations of the Psychological Services Center. Duties include working closely with the faculty and graduate students, the department chair, the Director of Clinical Training, and the Director of the Psychological Services Center. The position reports to the Director of the Psychological Services Center.

Essential Duties:

Assisting in managing the Psychological Services Center, and in overseeing and ensuring the smooth functioning of all areas of coverage
Working closely with the PSC Director and student clinicians to monitor inventories, order supplies and equipment, and facilitate equipment maintenance.
Working closely with the Director of the Psychological Services Center and the graduate student Clinicians to monitor the flow of client appointments and assign clinical cases.
Working professionally and communicating effectively with all departmental constituents, including making and receiving calls and emails with students, visitors, the community, referral sources, agency contractors, and other university personnel.
Maintaining filing systems and data bases, physical and electronic.
Compiling, sorting, and summarizing of data including working with the Director of Clinical Training on surveys and reports required for our Ph.D. Clinical Psychology Program.
Managing applications to the Postdoctoral Fellowship in Forensic Psychology.
Billing clients and agency contractors through various means, including Touch Net.
Operating all office equipment.
Entering data and maintaining databases for revenue, expenditures, and ongoing clinical cases.
Performing other general office and reasonably related duties. About the

University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System’s flagship institution. UMaine is the state’s public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.

Qualifications:

Required:

High school diploma or equivalent
Excellent oral, written, and interpersonal skills
Ability to multi-task, prioritize, and organize
Strict attention to detail and to confidentiality
Familiarity with standard software packages including Microsoft Word, Excel, Google Workspace, and Powerpoint
Demonstrated ability to learn new software
Demonstrated ability to take initiative in approaching and completing tasks

Preferred:

Previous administrative support experience
Familiarity with University software: Mainestreet, Marketplace, Qualtrics, Concur, and cloud-based storage (i.e., One Drive, and/or Google Drive)
Knowledge of University policies and procedures
College degree

Other Information:

To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on May 12, 2025. For questions about the search, please contact search committee chair Dr. Jeffrey Hecker, hecker@maine.edu. The successful applicant is subject to appropriate background screening. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).