Administrative Assistant Position Available In York, Maine

Administrative Assistant City of Biddeford 189 Alfred Street, Biddeford, ME 04005 Maine’s premier City to work and live is becoming Maine’s premier municipal employer – welcome to Biddeford, Maine, where citizens are proud of their community and employees thrive! The City of Biddeford, a beautiful, resurgent, coastal Maine community, is seeking dynamic people to join our award-winning team of professionals. As an employee in one of Maine’s youngest communities, you can become part of a team that is guiding its economic revival. You will need to be highly motivated, talented, with a strong desire to make a difference in the daily lives of citizens. The City of Biddeford greatly values employee wellness and work/life balance. Many of our positions, including all positions in City Hall, have a four-day, 36-hour work week (Fridays off!) with flexible scheduling and remote opportunities one day per week. The City of Biddeford is looking for a highly motivated, eager to learn, team-oriented, and organized individual to serve as the Administrative Assistant in the Recreation Department . Responsibilities Perform a variety of administrative and recreation-related clerical tasks, including: o Responding to all general department questions o Answering or directing questions to the appropriate employee o Maintaining an organized filing system (both on paper and electronically) of calendars, schedules, programs, policies and procedures of the department Act as reception for the office, which includes answering phone calls, assisting members of the public (walk-ins), scheduling facility rentals, and coordinating meetings Complete weekly payroll, reports, billing, purchasing, and accounts payable for the department Readily use the online software registration program to manage: o Program activities, registrations, cancellations and POS items o Refunds, cancellations, and payment plans o Marketing materials, emails, text blasts, and website administration Manage marketing and social media for the department, including: o Social media posts, updates and interactions o Creation of the quarterly newsletter o Preparation of press releases for local media outlets o Notifications and postings regarding closures, schedule changes, and emergencies as directed Required Qualifications Proficiency with computers and technology, including Microsoft Office Suite, Canva, and social media outlets Establish healthy, communicative, and respectful working relationships Maintain a full workload while managing frequent interruptions, formal schedules, and explicit deadlines Engage with the public in a constructive, respectful, and courteous manner High School Diploma , 3 years of related experience with any combination of the above, and/or any equivalent combination of education and experience Maintain organization, efficiency, and a positive attitude A willingness to demonstrate a commitment to the City of Biddeford’s work around diversity, equity, accessibility, and inclusion Preferred Qualifications Experience with MyRec online registration software programming Experience in the Parks & Recreation field and an understanding of recreation programming Equal Opportunity Employer The City of Biddeford’s mission is to cultivate and sustain a diverse, inclusive, equitable, welcoming, and belonging-based workplace where employees actively practice solidarity for the greater good of the work environment and employee experience. As an Equal Opportunity Employer, the City of Biddeford shall employ, develop, and work to maintain the best qualified person(s) available without discrimination to: age, race, color, religion, sex, sexual orientation, marital status, pregnancy, dimensions of gender, disability, citizenship, veterans’ status, ancestry, national origin, and/or political affiliation or any other status protected by law. Equitable access to services and employment is available and those applicants requiring reasonable accommodation for this application and/or the interview process should notify the Deputy Director of Human Resources at 207.286.0589.

Job Type:

Full-time Pay:

$25.00 – $30.75 per hour Expected hours: No more than 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Experience:

related: 3 years (Preferred) Ability to

Commute:

Biddeford, ME 04005 (Required) Ability to

Relocate:

Biddeford, ME 04005: Relocate before starting work (Required)

Work Location:

In person