Reception/Administrative Office Assistant Position Available In York, Maine

Reception/Administrative Office Assistant 3.6 3.6 out of 5 stars 240 US Route 1, Kittery, ME 03904 We are seeking a friendly, organized, and detail-oriented Reception/Administrative Office Assistant to join our fast-paced, client-focused team. This entry-level role is a great opportunity for someone with some customer service or office experience who is looking to gain more experience in an office setting. In this role, you’ll be the first point of contact for clients—answering phones, greeting visitors, handling administrative tasks, and assisting with general office support. You’ll work closely with our sales consultants and support staff to help keep day-to-day operations running smoothly. A positive attitude, strong communication skills, high attention to detail and a willingness to learn are key to success in this position.

Key Responsibilities:

Please note this is not a complete list of responsibilities but offers an overview of the types of tasks you may be assigned: Answer and transfer phone calls; check and respond to voicemail Greet clients and assist with inquiries via phone and email Enter basic information to assist with estimates and job paperwork Manage design accounts and assist with intake for estimates Assist with simple customer service responses Process credit card payments and handle claims as needed Send thank-you notes and help maintain referral tracking Order office supplies and maintain general organization Support sales and office staff with light administrative tasks Run errands and assist with miscellaneous office needs

Required Skills and Attributes:

Strong verbal and written communication skills Friendly, professional, and team-oriented attitude Basic organizational and time management skills Familiarity with Microsoft Office (Word, Excel, Outlook) Comfortable answering phones and using office equipment Basic math skills Attention to detail and willingness to follow directions Reliable and self-motivated Why Join Us? You’ll be part of a collaborative and supportive team in a small but well-established, family-run business. We value reliability, and a positive, can-do attitude. If you enjoy multitasking, helping others, staying organized, and learning on the job, we’d love to meet you!

Job Type:

Full-time Pay:

$18.00 – $20.00 per hour

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift Monday to Friday Application Question(s): Are you comfortable answering phones and speaking with clients on a regular basis?

Experience:

Customer service: 1 year (Preferred) Ability to

Commute:

Kittery, ME 03904 (Required) Ability to

Relocate:

Kittery, ME 03904: Relocate before starting work (Required)

Work Location:

In person