Administrative Assistant Position Available In St. Louis, Missouri

Administrative Assistant
PTS Advance
Chesterfield, MO Overview We are seeking a reliable and detail-oriented Administrative Department Assistant to support day-to-day operations for a busy project team. This role is fully onsite and plays a key part in ensuring smooth administrative and operational workflows within the department. You’ll also support document control activities related to a current account. Key Responsibilities Provide administrative support to department leadership and project staff
Prepare and present meeting agendas, notes, presentations, and reports
Track department deadlines, deliverables, and key performance indicators
Organize onsite and offsite meetings, including stakeholder sessions and team trainings
Coordinate training compliance and records in partnership with the corporate training team
Support the development of departmental procedures and business initiatives
Assist in assembling business plans and tracking budget-related expenditures
Handle internal communications and manage confidential information appropriately
Provide support to the Document Control team on billable project work as needed
Manage office-related requests such as supplies, workstation needs, and resources Qualifications High school diploma or GED required
Previous administrative, clerical, or office experience preferred
Advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint required
Highly organized, with excellent attention to detail and multitasking skills
Professional communication skills, both written and verbal
Able to work independently and manage competing priorities
Comfortable interacting with internal teams, clients, vendors, and external stakeholders Additional Information This is a fully onsite role (no hybrid or remote options)
Travel up to 10% may be required to other Midwest regional offices
A background check and drug screening are required