Data Clerk Position Available In Hinds, Mississippi
Tallo's Job Summary: The Data Clerk position at Madison Schools is responsible for coordinating student attendance, discipline, and academic courses with local schools and the Office of Student Records. Qualifications include a high school diploma and experience in secretarial, data, or bookkeeping skills. Duties include monitoring student information, answering phones, and completing necessary paperwork. The physical demands include lifting up to 75 pounds and specific vision abilities. The work environment is a combination of an office setting and a school/classroom environment.
Job Description
ALL APPLICANTS MUST APPLY ONLINE
Please Send Resume and Letter of Interest to Kara Davis, kdavis@madison-schools.com
Job Title:
Data ClerkReports To:
Building Principal
FLSA Status:
Exempt
POSITION SUMMARY
The Data Clerk will coordinate student’s attendance, discipline, and academic courses, with the local schools, and the Office of Student Records.
QUALIFICATIONS
High school diploma or equivalent Experience utilizing secretarial, data, and/or bookkeeping skills desired
ESSENTIAL DUTIES AND RESPONSIBILITIES
Monitors and coordinates student attendance, discipline, and academic course with the local schools. Answers phone, takes messages, gives information to callers, routes calls to appropriate individuals, and returns calls. Compose or transcribes correspondence as directed. Files correspondence and other records; prepares orders and monthly travel reports; maintains conference and secretarial accounts; keeps accurate records on personnel absences. Operates computers, printers, copiers, scanners, and other equipment utilized by the department to facilitate workload and enhance office operations. Accesses District information systems and completes forms. Utilizes student information system to access and record student information Completes and submits all paperwork and reports required by local, state, and federal agencies. Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible. Self-directs and able to follow-up without being prompted. Ability and willingness to take the initiative to ensure that quality processes are in place to ensure accuracy of information. Ability to work with students, faculty, and parents. Thorough knowledge of departmental policies, procedures, and operations. Thorough knowledge of the principles of office management and of modern office procedures, systems, and equipment such as typewriters, calculators, and word processors. Knowledge in maintaining confidentiality of information of a sensitive and confidential nature. Ability to multi-task and work independently and unsupervised on confidential assignments, clerical tasks and with confrontational people. Possess technical aptitude necessary to learn current and future student management applications and the integration of such software with common office applications, such as Microsoft Office. Ability to maintain high standards of accuracy in exercising duties. Excellent organization, time management and telephone skills. Performs all necessary activities related to data extraction and reporting for District, state and federal accountability and funding requirements. Including but not limited to data entry, review, verification, and extraction of student attendance records. Receives and file Free and Reduced Price Lunch Lists. Sends cumulative folders for all new students. Moves cumulative folder at the end of the year. Pulls, records, and sends inactive cumulative folders to Student Records Department Send fifth-grade student cumulative files to the middle school. Creates letter for proof of residency as required by MCS. Creates new sections for teachers at the beginning of school year so students can be scheduled. Records paraprofessional’s percentage of time with each teacher on MSIS. Enrolls new students on SAMs.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee o perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high.
