Senior Administrative Assistant – Pediatrics Administration Position Available In Hinds, Mississippi

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Please complete this application in entirety by providing all of your work experience, education and certifications/ license. You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

R00043422

Job Category:

Clerical and Customer Service Organization:

SOM-Peds-Division Business Admin A Location/s:

Main Campus Jackson Job Title:

Senior Administrative Assistant –

Pediatrics Administration Job Summary:

The Administrative Assistant-Senior will provide high-level administrative support to the Chair or Senior Leader of the assigned department. This role involves overseeing complex administrative tasks, managing departmental operations, and serving as a key liaison between the department and other internal and external stakeholders.

Education & Experience Education and Experience Required:

Degree (Associate or Bachelor) and three (3) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required:

N/A Preferred Qualifications:

Experience in administrative support services in an academic or healthcare environment.

Knowledge, Skills & Abilities Knowledge, Skills, and Abilities:

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with the utmost discretion. Detail-oriented with the ability to manage multiple priorities effectively. Familiarity with basic medical terminology and academic processes. Leadership and supervisory skills.

Responsibilities:

Leadership Support:

Provide comprehensive administrative support to a Chair or Senior Leader, including managing complex calendars, scheduling high-level meetings, and coordinating travel arrangements. Act as a liaison between the Chair/Senior Leader and internal/external stakeholders.

Office Management:

Oversee the daily operations of the department, ensuring a well-organized and efficient office environment. Supervise and mentor junior administrative staff, delegating tasks and providing guidance as needed.

Strategic Communication:

Handle high-level communications, including drafting and reviewing correspondence, reports, and presentations. Serve as the primary point of contact for the Chair or Senior Leader, managing sensitive information with discretion.

Project Leadership:

Lead and coordinate special projects and initiatives, ensuring timely completion and alignment with departmental and organizational goals. Develop project plans, allocate resources, and monitor progress.

Event Coordination:

Plan and execute departmental events, conferences, and seminars, including logistics, budgeting, and communication with participants. Ensure events align with strategic objectives and enhance the department’s reputation.

Financial Management:

Manage tasks associated with budget preparation, financial reporting, and expense management. Approve invoices and purchase orders, and provide financial analysis to support decision-making.

Data Management and Analysis:

Maintain and analyze departmental data, generating detailed reports and providing insights to support strategic decision-making. Implement data management best practices.

Policy Implementation and Development:

Ensure compliance with institutional policies and procedures. Assist in developing and implementing departmental policies, and provide training to staff on policy changes.

Continuous Improvement:

Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness within the department. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:

Full time

FLSA Designation/Job Exempt:

No Pay Class:

Hourly FTE %: 100

Work Shift:

Day Benefits Eligibility:

Grant Funded:

No Job Posting Date:

06/17/2025 Job Closing Date (open until filled if no date specified): The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments. UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”). UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals. For additional information, please check here:

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