Administrative Assistant – MS JR10325491 Position Available In Lowndes, Mississippi
Tallo's Job Summary: Airbus Helicopters, Inc. is seeking an Administrative Assistant to join their team in Columbus, MS. The role involves coordinating administrative functions for the VPs of Quality and Civil Programs, handling correspondence, travel, scheduling, and providing exceptional customer service. The position requires a high school diploma, 3+ years of administrative experience, proficiency in MS Office and G-Suite, and the ability to communicate effectively. The job entails 10% domestic and international travel and preferred skills include some college education and proficiency in Concur, SharePoint, and SAP. Physical requirements include the ability to see, hear, speak, operate office equipment, carry up to 25lbs, push/pull, sit, squat/kneel, stand, travel, and walk through office and production areas. Steel-toed shoes are required for shop floor visits. Airbus Helicopters, Inc. offers competitive financial rewards, work/life balance, health and welfare benefits, and individual development opportunities. Applicants are encouraged to apply online for this direct hire position by the job posting end date of 04.26.2025. Airbus is an Equal Opportunity Employer committed to providing reasonable accommodations to applicants with disabilities.
Job Description
Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com
Notice:
Know Your Rights:
Workplace Discrimination is
IllegalNotice:
Pay Transparency Nondiscrimination (English)
Aviso:
Transparencia en el Pago No Discriminacion (Spanish)
Job Description:
Airbus Helicopters is looking for an Administrative Assistant join our team based in Columbus, MS. In this challenging and rewarding role, you will perform administrative functions and provide support to coordinate the day-to-day correspondence, travel, schedule and activities for the VPs of our Quality and Civil Programs. You will coordinate and prioritize calendars, interact with other departments, vendors, internal and external customers, all while providing exceptional customer service.
Meet the team:
From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.
Your working environment:
On the eastern border of Mississippi you’ll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It’s here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.
How we care for you:
Financial Rewards:
Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Work/Life Balance:
Paid time off including personal time, holidays and a generous paid parental leave program.
Health & Welfare:
Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
Individual Development:
Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
Your Challenges:
Administrative:
100%Handling incoming telephone callsCoordinate and book travelPreparing, submitting and tracking expense reports and reconciling them against credit card statementsAssisting in the proper distribution of budget by coding invoices for paymentCreate purchase requests and follow-upCoordinate meeting rooms and call-in numbersCompiling data, preparing reports and distributing as necessary (including Weekly Report)Composing correspondenceResearch/code invoices in SAPSubmit Gifts & Hospitality applicationsOrder meals for deliveriesCreating/assisting in the creation of presentationsHandling internal department and inter-departmental coordinationResponding to routine e-mail requests as necessary and ensuring attention to urgent itemsCoordinating various communication tools and activities within the department and with other departmentsPerforming research as necessaryPreparing check requests as necessaryScheduling meetings, etc., with other Airbus Helicopter departments and personnel within AHI as requiredMaintaining contacts in databaseAssisting in the maintenance of department filing systemsOrdering and maintaining office supply inventory
Additional Responsibilities:
Other duties as assigned
Your Boarding Pass:
High School degree or equivalentMust have three (3)+ years’ of relative administrative experience.
Proficiency in
MS Office:
Outlook, Excel, PowerPoint, WordMust have proficiency in G-SuiteAbility to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversationswith internal and external customers (English)10% Domestic and International travelAuthorized to work in the
USPreferred Education/Skills:
Some college (2 years) or equivalentProficient with
Concur, SharePoint, SAPPhysical Requirements:
Onsite or remote: 90%
OnsiteVision:
able to see and read computer screens and other electronic equipment with screens, able to read documents,reports and engineering drawings.
Hearing:
able to participate in conversations in person and via teleconference or phone and to hear sounds on theproduction floor including safety warnings or alarms.
Speaking:
able to speak in conversations and meetings, deliver information and participate in communications.
Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and usingelectronic identification card to enter building floors and internal doors): able to operate most office and personalelectronic equipment and some tools including production tools such as hydraulic lifts.
Carrying:
able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
Lifting:
able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
Pushing /
Pulling:
able to push and pull small office furniture and some equipment and tools.
Sitting:
able to sit for long periods of time in meetings, working on the computer.
Squatting /
Kneeling:
able to squat or kneel to retrieve or replace items stored on low shelving.
Standing:
able to stand for discussions in offices or on the production floor.
Travel:
able to travel independently and at short notice.
Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office andproduction areas including uneven surfaces.
Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, HearingProtection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer siteAdministrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eyeprotection may also be required when visiting the shop floor.
Take your career to a new level and apply online now.
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Helicopters, Inc.
Employment Type:
US•
Direct HireExperience Level:
ProfessionalRemote Type:
On-siteJob Family:
Administration / Documentation•
Job Posting End Date:
04.26.2025•Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscriminatio
