Operations Assistant (Associate) Position Available In Buncombe, North Carolina

Operations Assistant (Associate)

Job ID:

30000283

Location:

Asheville, NC, United States

Department:

Cove – Executive Suite

Posted Date:

May 23, 2025

Employment Type:

Associate

Worker Sub-Type:

Regular Description Is God calling you to ministry? For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel.

CHRISTIAN PURPOSE AND EXPECTATIONS

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further BGEA’s religious mission. Department Detail – The Executive department provides organizational leadership to all areas of BGTC, giving strategic oversight, direction and vision to the ministry of The Cove. The executive department is also responsible for ensuring that projects and ministry initiatives align with the mission and vision of BGTC and the BGEA. Job Summary – The Operations Assistant works as an administrative support position responsible for ordering supplies, handling mail distribution and shipping and coordinating maintenance requests for office equipment. The assistant will also serve as backup to the Operations department as needs arise for The Cove Executive Office. In addition, this position is responsible for calendar changes, calendar distribution for The Cove as well as BGEA, and managing The Cove calendar events. Ministry Requirements Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
Faithfully upholds BGEA in prayer
Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
Effectively represents Jesus Christ to those within both personal and professional spheres of influence Essential Duties and Responsibilities Post calendar requests from Property Use Authorization and Event Request forms on Cove Event calendars
Provide, as accurately as possible, real-time participant numbers for the Guest Group Events and Program Events departments by maintaining the Cove Event calendars
Send out calendar announcements to appropriate email lists
Maintain the Cove Cabin Calendar to show occupancies
Keep daily track of Program and Guest Group Event reservations, including Personal Spiritual Retreats and Inn suites reserved or sold in the Property Management software
Complete and maintain annual demographic reports, as well as serve as a backup for Operations and Marketing Coordinator to complete and electronically distribute various departmental reports
Establish and maintain a professional filing system for correspondence, projects, key records, and business machines records
Maintain inventory and order office supplies as needed and requested, including FedEx/UPS, kitchen, and paper product supplies
Handle daily distribution of Cove mail and prepare FedEx package for evening pickup
Obtain monthly postage reports for Neopost and XPS and manage shipping balances for The Cove
Submit monthly reimbursement requests for the postage machine
Coordinate regular and emergency maintenance of copiers, fax machines, folders, shredders, laminators and postage machines. Make service calls for those that are serviced by vendor
Maintain monthly departmental records of copier usage
Maintain monthly cell phone records and payments
Take care of inspections, check requests and payment of monthly Cove vehicle registrations, including maintenance requests and requisitions for employees
Send listing of Cove events to BGEA headquarters on a weekly basis
Keep accurate records of key distributions for new and leaving employees; obtain acquisition forms with management, director and security approval
Distribute program guides and rack cards for seminar speakers and guest requests and maintain on Program Guide/Rack Card Distribution report; generate Promotion Response Report quarterly
Update and order Cove business cards through BGEA United Printing storefront and BGEA purchasing
Handle mailings for Reservations, IT and Finance departments
Set up and remove mailboxes for new and departing employees in the Mountain Laurel Administrative Center Marginal Duties and Responsibilities Special assignments as directed by the Executive Director and Operations and Marketing Coordinator
Provide occasional assistance to various departments Job Specifications

SKILLS AND KNOWLEDGE

High school graduate, or equivalent degree
Ability to effectively perform multiple tasks, prioritize work and solve problems
Excellent communication, organizational, follow up, and relationship development skills
Ability to work closely and productively with guests, staff, management, and vendors
Proficiency with Microsoft Office products (Word, Excel Outlook, etc.)
Ability to be flexible and work productively under pressure to meet deadlines

PHYSICAL/MENTAL DEMANDS

Ability to work independently and in a disciplined, productive fashion
Able to bend, stretch and lift moderate weight (30lbs)

WORKING CONDITIONS

Office environment Mission Statement Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same. Statement of Faith These core beliefs make up the foundation upon which all our ministry endeavors are based. We believe the Bible to be the inspired, the only infallible, authoritative Word of God revealing the love of God to the world. (1 Thessalonians 2:13; 2 Timothy 3:15-17; John 3:16).
We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
(Matthew 28:19; John 10:30; Ephesians 4:4-6).
We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15).
We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit. Furthermore, we believe that God will reward the righteous with eternal life in heaven, and that He will banish the unrighteous to everlasting punishment in hell. (Luke 24:46-47; John 14:6; Acts 4:12; Romans 3:23; 2 Corinthians 5:10-11; Ephesians 1:7 and 2:8-9; Titus 3:4-7).
We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life. (John 3:5-8; Acts 1:8 and 4:31; Romans 8:9; 1 Corinthians 2:14; Galatians 5:16-18; Ephesians 6:12; Colossians 2:6-10).
We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life and the lost unto the resurrection of damnation and eternal punishment. (1 Corinthians 15:51-57; Revelation 20:11-15).
We believe in the spiritual unity of believers in the Lord Jesus Christ and that all true believers are members of His body, the church. (1 Corinthians 12:12, 27; Ephesians 1:22-23).
We believe that the ministry of evangelism (sharing and proclaiming the message of salvation only possible by grace through faith in Jesus Christ) and discipleship (helping followers of Christ grow up into maturity in Christ) is a responsibility of all followers of Jesus Christ. (Matthew 28:18-20; Acts 1:8; Romans 10:9-15;1 Peter 3:15).
We believe God’s plan for human sexuality is to be expressed only within the context of marriage, that God created man and woman as unique biological persons made for each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one genetic male and one genetic female. (Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9).
We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism. (Matthew 9:35-38; 22:37-39, and 28:18-20; Acts 1:8; Romans 10:9-15 and 12:20-21; Galatians 6:10; Colossians 2:6-10; 1 Peter 3:15).
We believe that human life is sacred from conception to its natural end; and that we must have concern for the physical and spiritual needs of our fellowmen. (Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10).
We believe God wonderfully and immutably creates each person a biological male or female. These two distinct, but complementary sexes together reflect the image and likeness of God. Rejection of one’s biological sex is a rejection of God’s merciful design and creative order. (Genesis 1:26-27; Mark 10:6; 1 Corinthians 6:9; Deuteronomy 22:5). Expectations for Ministry Employment As an employee of

Billy Graham Evangelistic Association:

I acknowledge that the Lord Jesus Christ is my personal Savior and that I am a personal representative of Him.
I understand that BGEA is a Christian organization whose purpose is proclaiming the message of the Gospel of the Lord Jesus Christ throughout the world.
I agree that the purpose of my employment with BGEA is to further its Christian purpose, that I am prepared to assist in accomplishing that purpose, and that my role with BGEA plays a vital part in carrying out its Christian purpose and mission.
I understand that I must exhibit conduct that is consistent with BGEA’s expectations, whether at work or away from work, in keeping with scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies including Christian Conduct.
I understand that BGEA has the right and the responsibility to ensure that its Christian religious purpose is carried on with the highest standards and is not harmed or impeded by conduct that is inconsistent with the Bible, BGEA’s Statement of Faith, its Christian religious purpose, or its policies
I understand that any of my conduct which is not in keeping with the scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies, is inconsistent with BGEA’s Christian religious purpose.
I understand that if my conduct is determined by BGEA to be inconsistent with its Christian religious purpose, the result will be corrective action up to and including termination from employment. The Title VII Exception for Employment The Billy Graham Evangelistic Association (BGEA) is a faith-based religious organization committed to spreading the Good News of Jesus Christ through every effective means. Consistent with our charitable purpose to share the Christian faith, a requirement for employment at BGEA is affirmation and adherence to our Christian Statement of Faith. Our Statement of Faith prerequisite for employment is based upon federal law set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Section 2000e-1.

Benefits Summary:

Associate or Seasonal employees may work up to 19 hours a week (not to exceed 1000 hours a year (calendar/sequential)), and are not eligible for any benefits.