Administrative Suport Specialist III – Emergency Management Position Available In Chatham, North Carolina

Administrative Suport Specialist III – Emergency Management Chatham County, NC Pittsboro, NC

WELCOME TO CHATHAM COUNTY’S APPLICATION PROCESS.

To Apply:

Become a part of the best local government in North Carolina click “Apply” in the top right corner. All sections of the application, including work experience, MUST be completed. Please include the last ten (10) years of employment history. Incomplete applications may be rejected. Applications are stored on a secure site accessible only by authorized personnel. Your application can be saved and used to apply for more than one (1) job opening. Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law. Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Chatham County does not offer sponsorship of job applicants for employment-based visas or any other work authorization for our positions at this time.

Please Note:

After submitting your application: Log into your GovernmentJobs account daily. You will receive emails and notices from hiring managers asking you to complete tasks. You do not want to miss these. The references you provided will be asked to complete a form. This does NOT mean you will be interviewed. It is an automated process in NeoGov. We recommend you sign up for text message alerts when you create your account. If you have issues with submitting your application, please contact Neogov Applicant Support at 1-855-524-5627. Return to the Chatham County Homepage. Job Description Join a dedicated and dynamic team in a county known for its commitment to excellence, employee well-being, and community impact. We’re currently seeking a detail-oriented and motivated individual to serve in a vital role that supports the department’s mission through skilled administrative work, complex recordkeeping, and specialized tasks. This position offers not only a chance to make a meaningful difference within an organization that values work-life balance, professional development, and comprehensive benefits. If you’re ready to bring your expertise to a role where your contributions are appreciated and your career can flourish, we encourage you to apply. Performs intermediate skilled administrative support work assisting with a variety of complex office assistance and administrative tasks by serving as the office manager for Emergency Management by preparing and maintaining detailed, complex and/or confidential records and files, preparing complex and specialized reports, serving as the department’s purchasing agent, serving as the road naming specialist and performing related work as apparent or assigned. Work is performed under the limited supervision of the Emergency Management Director. Essential Functions Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders and related documents, etc. where a knowledge of format and presentation is necessary; answers routine correspondence independently; Enters a variety of complex data into computer system; gathers and compiles detailed information; prepares a variety of complex and specialized reports; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system; Serves as the department’s purchasing agent by purchasing supplies for employees and/or department as well as obtains approval for, enters and tracks purchase orders; Oversees the budget for Emergency Management and Emergency Communications; Receives applications for the naming or renaming of private and public roads; Attends meetings of commissions, boards and committees, compiles and types agendas and meeting minutes and prepares information packets including correspondence and action items; Maintains daily calendar of appointments; schedules and coordinates inspections, meetings, appointments, conferences, etc.; makes travel and lodging arrangements and assists with event preparation and catering; Coordinates and assists with budget process; processes accounts receivable, accounts payable, payroll, budgetary and other financial data; codes and reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations; Greets visitors, citizens and customers; answers telephone; provides information; forwards calls to appropriate party; assists the public with the completion of records, applications, etc. and directs visitors to appropriate party; Prepares and maintains a variety of office files, accounts and other complex and specialized records; complies information and verifies data; Operates a variety of standard office equipment, performs light maintenance on photocopy and scanning equipment and manages contracts; Maintains and updates department web pages and specialized databases; Assists the E-911 Addressing Specialist with addressing projects as needed and in their absence; Performs other duties as assigned. Minimum Qualifications Associate/Technical degree with coursework in secretarial science, business administration or related field, moderate experience in administrative support and office operations or an equivalent combination of education and experience. Knowledge, Skills, and Abilities Comprehensive knowledge of the organization and functions of the department and of general administrative policies and practices; Comprehensive knowledge of standard office practices, procedures, equipment, and office support techniques; Comprehensive knowledge of business English, spelling, and arithmetic; Ability to read, understand, and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents; Ability to keep office records and to prepare accurate reports from file sources; Ability to perform and organize work independently; Ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor; Ability to operate standard office and computer equipment including the ability to operate specialized software; Ability to establish and maintain effective working relationships with associates and the general public. Physical Requirements This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, handling or feeling and repetitive motions; frequently requires standing, walking and reaching with hands and arms and occasionally requires climbing or balancing, stooping, kneeling, crouching, crawling, pushing, pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas orally; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements May require specific certifications and/or licenses depending on departmental assignment. Must possess a valid North Carolina driver’s license. No felony convictions; no single Class B misdemeanor conviction within ten (10) years of application; no convictions of two (2) or more Class B misdemeanors ever, regardless of conviction date. Chatham County is fully committed to equal employment opportunity (EEO) principles and issues this anti-discrimination/EEO compliance clause to support and maintain employee’s rights and responsibilities relating to equal employment. The core of equal employment opportunity is the right to work and advance on the basis of merit, ability, and potential, free from prejudice or discrimination. In accordance with the applicable anti-discrimination statutes, executive orders, and other authorities, Chatham County protects employees against discrimination, to the fullest extent of law, on the basis of race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, and military service (past, present, or future), and against retaliation for participation in EEO activity or opposition to discrimination.