Program Office Administrator Position Available In Cumberland, North Carolina

Program Office Administrator 3.3 3.3 out of 5 stars Fort Bragg, NC 28307 Who We Are At Corvias we’re experts at developing solutions through partnership. Our partners share our values and commitment to creating a positive, lasting impact. From state initiatives to municipal programs to military housing efforts, we partner with government organizations to celebrate and reinforce the best parts of their communities. And we help educational institutions develop and improve on existing assets so they can focus on providing a world-class education. Our three core principles—be the best provider of service; be the best place to work; and, generously give back to the communities where we live and serve—are the driving force behind everything we do. How You’ll Contribute to the Team The Program Office Administrator provides administrative support to the on-site leadership team allowing leaders to optimize their time to focus on key priorities. This role is also responsible for providing responsive, high-quality support for the day-to-day operations of the local program office and requires strong organizational, communication, and customer service skills. The ability to prioritize workload to align with business objectives and to identify ways to improve operational efficiency of office operations is at the forefront of this role. This position can be based at either Fort Riley, Kansas or Fort Sill, Oklahoma.

Primary Responsibilities Include:

Execute a broad variety of administrative tasks to ensure the supported leaders are managing their time to maximum efficiency, including managing active and dynamically changing calendars with an understanding of what is important/priority, scheduling and coordinating meetings, arranging travel plans and other general administrative functions. Manage office logistics and support day-to-day office operations and procedures; serve as key point of contact for office vendors, monitor and maintain inventory of office supplies and ensure proper maintenance of office equipment; keep kitchen area stocked and clean. Maintain awareness of company happenings and priorities to anticipate needs and prioritize multiple concurrent assignments. Work collaboratively with Corvias colleagues across property operations and services groups, as well as externally with Army resources to obtain information or follow through on requests. Maintain records and process expense reports, invoices and any other requests for payment or reimbursement. Collect, track and distribute all reports as required by leadership; ensure data integrity. Maintain confidential electronic files and records; safeguard the integrity of confidential information and conversations. Prepare for meetings by developing the agenda, taking minutes, assisting with document production, distributing materials, and making necessary logistical arrangements. Professionally answer incoming resident calls and ensure all calls are handled/directed accordingly. Support the planning and execution of employee and resident events, including creating and disseminating communications to market the event. Coordinate new hire orientation. Other duties as assigned.

Role specific requirements include:

Associates degree preferred or equivalent experience. 5+ years’ experience providing administrative support to multiple business leaders required. Previous experience in an office management role preferred. Flexible attitude with respect to work assignments; proven ability to manage multiple and competing priorities and projects in a dynamic environment. Must be independent, self-motivated and possess a positive attitude, operating well in a team environment that is focused on collaboration, accountability, and tight deadlines. Ability to take personal responsibility for the quality and timeliness of work and achieve results with little oversight. Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with residents, partners, and vendors. Demonstrated ability to work cross-functionally and build relationships at all levels inside and outside the organization. Strong customer-service orientation; desire to consistently deliver great service to internal customers and residents. Advanced proficiency in Microsoft Office suite; administrative experience managing communication and productivity tools such as Zoom, Microsoft Teams, and SharePoint. Valid driver’s license required. Competencies Organizational Awareness

• Contributes to the organization by understanding and aligning actions with the organization’s goals, core functions, needs, and values. Customer Focus
• Prioritizes and takes action on the needs of both internal and external customers. Designs and delivers products and services with the customer experience top of mind. Planning and Results Orientation
• Invests time in upfront planning to achieve organizational goals and objectives while meeting quality standards, following the appropriate processes, and demonstrating continuous commitment. Communication
• Effectively and appropriately interacts with others to build relationships, influence others, and facilitate the sharing of ideas and information. Uses tact and diplomacy to navigate difficult situations. Relays key messages by creating a compelling story, targeted to specific audiences. Resilience
• Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity. Emotional Intelligence
• Demonstrates self-awareness in identifying their emotions and regulating their behavior.

Seeks to understand and empathize with others’ emotions, needs, and perspectives to guide their interactions. Our Benefits at

Glance:

Medical and Dental

• Two plans to choose from Company Match 401k with immediate 100% Vesting Paid Time Off Tuition Reimbursement Employer paid Life and AD&D Insurance Short and Long Term Disability Maternity/Paternity Leave Military Leave Flexible Spending (Health and Dependent Care) Employee Assistance Program Additional Voluntary Benefits Corvias Group, LLC (the “Company”) does not discriminate in employment or applications for employment based on an applicant’s sex, race, color, religion, sexual orientation, national origin, ancestry, service in the armed forces of the United States, disability, or any other protected classification as outlined by Federal, State or local laws.

Learn more about Corvias’ External Recruiting Policy. Learn more about Pay Transparency. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.