Sr Administrative Assistant Position Available In Durham, North Carolina

Sr Administrative Assistant#25-55930
Durham, NC
25% Remote Job Description
Hybrid onsite (as per busines need) 4613 University Drive, Durham, NC, 27707

MANAGER NOTES:

HYBRID – Must be within 20-30 miles of Durham location for in office days when needed
3-6 Months with possible extension and/or conversion
Interview process: 2 interviews, 1st interview is panel, 2nd interview is with the manager. Strong Sr. Admin Assistant Background
Supporting 3 VP’s simultaneously w/ multiple projects
Advanced MS Office
Excel – Strong, pitvot tables preferred
Healthcare Industry experience preferred
Wants a career minded Sr AA with strong acumen
Strong organizational and Prioritizational skills
Calendaring is 50% of the job
Event coordination / set up

Job Description:

Oversee Vice President’s workflow including mail, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
Maintains calendars to include scheduling court appearances, client meetings and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
Services as intermediary between in-house attorneys, outside personnel and the external attorneys, relaying communication between groups.
Generates correspondence, meeting minutes, and the logging and distribution of incoming and outgoing mail.
Maintains office files, records, logs and any other information in relation to the work of the attorneys.
Prepares a variety of reports and legal documents for which knowledge of legal terminology, procedures and discovery is required.
As directed by the Vice President or his/her reports, schedule and/or attend meetings and take minutes.
Create and maintain filing system(s) for the purpose of storing and retrieving documents efficiently (electronically and paper).
Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
Make travel arrangements for Vice President and his/her direct reports and/or guests through Travel Services Department.
Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.
Complete special projects and other assignments in an accurate and timely manner.
Performs other duties as assigned. Hiring Requirements High school diploma or GED.
5+ years of experience in related field
Healthcare Experience –

Preferred EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”