Office Coordinator Position Available In Harnett, North Carolina

Thank you for your interest in joining EnviroBEEs team. EnviroBEE is an industrial and commercial services company that provides emergency spill response and remediation, vacuum truck services and waste management. We also offer consulting services for industrial and commercial clients in order to help them achieve their environmental compliance goals. More information is available at www.enviro-bee.com.

Employment Opportunities – Office CoordinatorThe Office Coordinator is under the direct supervision of the Compliance Manager and also takes direction from the Finance Director, Operations Manager, and Owner. The sections below detail tasks that the office coordinator will typically complete on a regular basis, but are not exhaustive.

Starting wage for the position is $18-20/hr commensurate with education and experience. Benefits and work policies are detailed below.

All candidates are subject to pre-employment drug screening, and a drivers and criminal background check. EnviroBEE is an EOE.Description of DutiesOperations SupportCreate manifests, labels, and certificates of disposal (COD) for haz and nonhaz waste shipping. File per policy. Scan copy of manifests and COD to a job folder.

Order inventory including job supplies, office supplies, safety equipment, parts for vehicle and equipment repairs and maintenanceMaintain NC Quickpass account for vehicles and trailersTrack and coordinate with Operations Manager when vehicle inspections are coming due.

Make sure soil and oil samples get sent out in a timely manner and tracked accuratelyEnsure equipment log and maintenance/repair books are updated and accurateDOT (Department of Transportation) Compliance SupportTrack miles and gallons used for all vehicles on a monthly basis.

Ensure miles and gallons used for CDL (Commercial Drivers License) vehicles are tracked by drivers on a per-trip basis. Assist in reporting quarterly to NC.127 Red Hill Church RoadDunn, NC 28334910.694.3189Info@enviro-bee.

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//www.enviro-bee.comMaintain vehicle and equipment list including inspections and tag/tax renewal dates, additions/deletionsConduct Drug and Alcohol Clearinghouse Queries on All CDL Drivers on an annual basis and before hiringCoordinate random drug testing on a quarterly basis and trackConduct background checks and DMV record checks on new hiresMaintain records for all CDL drivers that include medical cards, a copy of current driver’s licenses and any other pertinent information.

Assist Compliance Manager with the following reports as needed:o Form 2290 for new heavy-duty vehicle purchaseso UCR annual renewalo FMCSA biennial reportHR SupportInput timecard information on a weekly basisInput IRA weekly submissions and set up for new hiresMaintain employee files (physical and online)Start initial process for new hires (forms, background checks, DMV, drug screening, etc)Maintain kudos and disciplinary acts per incident. – written and verbalEnsure confidentiality of management conversationsManage payroll deductionsSend out reminder for reviews with highlights of performance based on kudo/disciplinary trackingAdmin-Accounting SupportMaintain client and vendor files, both digital and paperFollow up with customers to ask for a Google review in a timely manner once job is completedSupport preparation and tracking of quotesPrepare job folders for invoicing and maintain invoice logFiling at

EOY/BOY:

make folders at the beginning of year and box up as needed; file a/r, a/p, invoices, etc.

File paperwork as it is receivedInput and track down credit card receiptsDeposit checks and submit information to the finance director127 Red Hill Church RoadDunn, NC 28334910.694.3189Info@enviro-bee.

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//www.enviro-bee.comMake card payments, download statements and other related processes and coordinate this with the finance directorWrite checks as needed and make sure that all info is obtained for th m and provided to the finance director; make sure to obtain 1099 info as neededWeekly update of account balancesMake sure that techs provide daily photos of jobs worked on; Upload them into correct online folder; keep folders updated in conjunction with the job logSend emails to new customers and vendors to assist in setup and enter in QB if possibleUpdate Facebook page with posts and approved photosMonthly reminders – birthdays, work anniversaries, PTO requested dates/times, etcEnsure that finance director receives job folders in a timely manner through scanning or hard copy mailAssist and organize prepping for events as needed (trade shows, community events, etc)Prepare and send out year-end holiday cardsOther duties as assigned