Administrative Assistant Position Available In Mecklenburg, North Carolina

Administrative Assistant Sparx Logistics USA LTD Charlotte, NC Job Details $45,000 – $55,000 a year 16 hours ago Qualifications Customer service English Mid-level Microsoft Office High school diploma or GED Associate’s degree 2 years

Full Job Description Description:

The Administrative Assistant will be responsible for supporting the daily operations of the office and assisting with various administrative tasks. This role involves being the first point of contact for staff and clients, helping ensure a high level of organization, efficiency, and communication within the department. Key tasks include managing office supplies, scheduling meetings, preparing reports, and coordinating logistics operations to ensure a seamless workflow.

JOB DUTIES

Performs a wide variety of secretarial and administrative duties as required by daily operation. Responsible for invitation letters to Consulates, renewal of passports and international Visas; including authenticity of documents by NC State department. Coordinates with the origin office (HKG) in movement of legal documents or assist in inquiries and requests. Email SPARX offices with announcement of holiday closures. Handles administrative agreements to include service agreements by major accounts. Purchases gifts for clients; arrange monetary contributions and donations. Oversee and purchase office supplies, including furniture and software. Responsible for all company cell phone plans and equipment; monitors monthly invoices and reviews usage. Assists with personal errands and projects. Responds to management direction and assistance where needed. Working with VP of Sales to plan and coordinate sales conference details, including booking venues, travel for employees and guests, and day of coordinating, etc. Responsible for ordering company stationery, including business cards, name plates, etc. Responsible for event coordination and related mailings (holiday parties, sales promos, giveaways, etc. Handle incoming and outgoing mail and packages such as creating overnight UPS packets and UPS mailing, deliver certified mail to post offices, and purchasing stamps. Manage and book travel arrangements for staff, including flights, accommodation, and transportation, ensuring cost-effectiveness and adherence to company policies.

Requirements:

Minimum Experience of 2 -3 years in an Admin Setting. High school diploma or equivalent; Associate degree or higher is a plus. Detailed knowledge of the global logistics and transportation industry is a plus. Strong attention to detail and ability to multitask in a fast-paced environment. Excellent customer service skills, including written & verbal proficiency in English Experience using MS Office applications, shipping-related portals such as

INTTRA, GT

Nexus, etc., and CargoWise supply chain management platform. Ability to maintain a high level of confidentiality and professionalism.