Administrative Assistant I (10 months) Position Available In Mecklenburg, North Carolina

Administrative Assistant I (10 months)
West Mecklenburg High School
P.O. Box 30035
Charlotte , NC 28230
Non Instructional/Support Services

• Position
• Clerical
• School-Based 10 Month
  Job Number 4600309782
  Start Date Open Date 04/22/2025
  Closing Date 05/23/2025

Summary:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management. This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Principal prior to implementation. Essential Functions Adhere to all state, federal, and local laws, policies, and procedures
Serve as an assistant to assigned administrator or department/school Coordinate special programs/projects in support of department/school activities Maintain calendars and schedule meetings between internal and external stakeholders Prepare agendas, reports, correspondence, and memorandums
Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism Support stakeholders in person, via phone, and email Open, sort, and distribute incoming mail
Assist in monitoring expenditures; prepare documentation as requested Maintain inventory of office supplies, technology and furniture Maintain and update records, files, and forms in all formats
Complete local, state, or federal surveys and report accurately and promptly
Participate in professional development workshops
Create an inclusive environment with positive communication/public relations
Perform related work as assigned or required

Education and Experience:

Minimum High School diploma or equivalent required
Clerical or administrative office support experience preferred
Equivalent combination of education and experience Desired Associate degree
Secretarial experience in a school setting Licensing /

Certification Requirements:

N/A # of Jobs 1.00
Minimum Educational Requirements HS diploma
Additional Job Information Knowledge, Skills, Abilities Knowledge of principles and practices of public schools
Knowledge of required records preparation and maintenance
Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures
Knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to monitor a budget Ability to reason, make judgments, and maintain effective working relationships Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment Physical Requirements/Working Conditions Work requires the occasional exertion of up to ten pounds of force
Work regularly requires the exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress Job Attachment View Attachment In compliance with Federal Law, Charlotte

• Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age or disability.