Business Services Coordinator Position Available In Mecklenburg, North Carolina

Business Services Coordinator
Position Information
General Information
Vacancy Open to All Candidates
Employment Type Permanent

• Full-time
  If time-limited, note appointment end date Hours per week 40
  Months per year 12
  Position Number 002038
  NC Salary Grade Equivalency GN09
  Classification Title Business Services Coordinator
• Advanced
  Working Title Business Services Coordinator
  Salary Range $41,640
• $51,994
  Anticipate Hiring Range $41,640
• $51,994
  FLSA Status Non Exempt
  Division Academic Affairs
  Department College of Education (Col)
  Work Unit Educational Leadership
  Work Schedule 8:00 am
• 5:00 pm; Monday-Friday
  This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position Provides administrative support for the department chair and functions as the office manager for the unit. Serves as the unit’s budget manager and supervisor for administrative support staff and student workers.

Essential Job duties:

manages and reconciles department budget from multiple budget pools, builds the department schedule each term, oversees all hiring responsibilities for the department in collaboration with the HR Specialist, serves as liaison for all requests with the Dean’s office, provides select grant (internal and external) support for faculty. Supervises work study students. Supports faculty on external and internal grants with purchasing, travel, recruitment and budget reports.

Minimum Education/Experience Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties The Business Services Coordinator/Office Manager for Educational Leadership is responsible for the administrative management of personnel, budgets, grant administration, and the supervision of one full-time admin assistant and may supervise student assistants.
This position is directly responsible to the Chair of the department. Requires performance of a variety of administrative, secretarial, and office support duties. Position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed will include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.
Other Work Responsibilities Course scheduling, administrative hires for part-time faculty, hiring graduate assistants, oversight of student files.
Departmental Preferred Experience, Skills, Training/Education Bachelor’s degree in a related field and four years of progressive office experience including the following duties: purchasing, reconciling funds, and budgeting actions preferred.
Previous experience working in a higher education environment in a similar department; at least 2 years preferred.
Previous experience scheduling classrooms and support of professors a plus.
Experience with Excel; intermediate proficiency level needed with advanced level preferred.
Experience with Banner, 49er Mart, ePAF, aGA, Malibu, Concur, PCard, Google Suite and Advanced skills in Microsoft Suite applications.
Supervisory experience.
General knowledge of accounting principles.
Strong financial report development and presentation skills.
High level of organizational skills.
Detail-oriented and ability to multi-task.
Ability to be resourceful, research and work independently while also being a team player.
Ability to communicate effectively both verbally and via written correspondence with all University personnel and partners.
Necessary Licenses or Certifications Work Location

COED 261-D

Posting date 06/13/2025
Closing date 06/29/2025
Proposed Hire Date 07/14/2025
Contact Information Special Notes to Applicants The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when completing the job duties section.

UNC Charlotte Benefits Information:

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