Instructional Services Department – Administrative Assistant Position Available In Pender, North Carolina

Instructional Services Department•Administrative Assistant Pender County Schools•3.6

Burgaw, NC Job Details Full-time Estimated:

$39.4K•$50K a year 1 day ago Qualifications Statistics Word processing Mid-level Bachelor’s degree Accounting Computer skills Budgeting Business Associate’s degree Grammar Experience Full Job Description

POSITION TITLE

Instructional Services Department•Administrative Assistant

WORKING TITLE

ISD Admin

SCHOOL/DEPARTMENT

Instructional Services

LOCATION

Central Services

PAY GRADE

66

FLSA STATUS:

Non-Exempt

REPORTS TO

Chief Academic Officer, Director of Elementary Education and Director of Secondary Education

WORK WEEK SCHEDULE

Monday•Friday

WORK HOURS

8:00 AM•5:00 PM; occasional evenings and weekends

MONTHS/YR

12 POSITION PURPOSE An employee in this position is responsible for gathering and managing a wide variety of records, budgets, inventory, scheduling, and other data management systems that are required in the Instructional Services Department

POSITION ANALYSIS

An employee in this position performs a wide variety of duties as an assistant to several central office level administrators. This person manages the processing of a high volume of complex but homogeneous records and reports. Most actions are directed by the general policies and precedents of the system or by own judgment. The work requires a high degree of resourcefulness. Within the limits of the employee’s assigned authority, the employee is expected to analyze and resolve problems independently, or on rare occasions consult with higher authority on matters that may have wide reaching impact. The employee operates under general directions. The employee is expected to plan and organize work methods to produce the assigned outcomes. The employee is expected to develop other procedures for complex and non-complex activities, provides top level office support by performing a large variety of duties reaching into most parts of the organization. The employee is expected to devise methods to produce the anticipated results. Unusual situations arise with some frequency requiring discretionary judgment, analysis and independent action.

MINIMUM QUALIFICATION STANDARDS KNOWLEDGE, SKILLS, AND ABILITIES

Compiles data and other information for non-routine requests by the State Board of Education, the General Assembly, the local school board and the school system’s administrative team Maintains records relating to properties of the Instructional Services Department such as computers, software, journals, books and other materials Identifies needed information and gathers this for the program administrator to use in planning budgets Working knowledge of data and information collection systems, including computerized ones Knowledge of basic accounting procedures Ability to learn and comprehend the laws and regulations governing Instructional Services Department Ability to develop procedures for recordkeeping and retrieval Ability to maintain accurate records Summarizes statistics from various sources into comprehensive report from limited instructions Analyzes past expenditures and estimates future funding needs Prepares financial reports by selecting pertinent information and determining method of presentation Gives a wide variety of information from all areas of the school organization Explains verbally and in writing history, intent and requirements of policies, regulations and programs Review drafts of materials for policy, publications, speeches, and reports Composes and types complete and final official minutes in prescribed format Working knowledge of accounting techniques and procedures Considerable knowledge of information gathering and reporting techniques Skill to operate a computer and other office equipment Ability to interpret, analyze and report information Identifies sources of a variety of information, prepares comprehensive reports, abstracts of factual data or speeches and documents Prepares documents proposing and projecting major capital outlay and other expenditures Oversees the installation of record maintenance throughout the school system Reviews incoming correspondence to be informed of supervisor’s needs and activities, to delegate to others or bring to supervisor’s attention Composes responses on their own cognition to incoming correspondence to relay complex information Prepares written directives of application of policy or procedural processes Represents the supervisor and board of education through release and explanation of public and noncontroversial information to the school staff, media and general public Devises and installs work methods to implement rules, regulations and guidelines Recommends policies and/or procedures for intra-departmental activities Reviews and ensures accuracy of outgoing correspondence, records and/or reports of complex procedural or program activities Participates in the recruiting and initial screening of prospective personnel Performs any other job related task requested by the Chief Academic Officer, Director of Elementary Education, Director of Secondary Education or Superintendent

EDUCATION, TRAINING, AND EXPERIENCE

Bachelor’s degree in Business or related field preferred Associate degree in business or related field Any equivalent combination of experience and education

CERTIFICATION AND LICENSE REQUIREMENTS

Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements

SPECIAL REQUIREMENTS

Ability to work flexible hours (evenings and weekends)

PREFERRED QUALIFICATIONS

Thorough knowledge of and ability to use grammar, vocabulary, spelling and punctuation Thorough knowledge of office practices and procedures Working knowledge of accounting techniques and procedures Ability to use complex word processing or spreadsheet software programs Working knowledge of budget management and working with SOL databases

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answer Phones, Schedule Meetings, and make appointments Manage state and federal budgets Manage purchase orders for the ISD Department Manage day to day operations for the ISD Office

WORKING CONDITIONS PHYSICAL DEMANDS

Must be able to use a variety of office equipment such as computers and copiers Must be able to frequently lift, carry, push, pull or otherwise move objects up to 10 pounds Due to the amount of time spent working on the computer, standing and walking, physical requirements are consistent with those for light work

WORK ENVIRONMENT

Must be able to work in office and public school environments, and come into direct contact with staff and students Travel is required to schools and Central Services offices

DISCLAIMER

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

VERSION DATE

(S): 05/2025