Business Services Coordinator – Journey Position Available In Pitt, North Carolina

Business Services Coordinator•Journey
East Carolina University
in Greenville, NC

Apply Now Type:

Full-Time

Posted:

05/07/2025

Application Due:

05/19/2025

Category:

Business and Financial Services Military Business Services Coordinator•

Journey Position Number:

944632

Full Time or Part Time:

Full Time

Anticipated Recruitment Range:

Position Type:

Job Category:

Staff•

Professional Organizational Unit Overview:

The Office of Admissions is the primary point of contact for a traditional first year student, transfer, or non-traditional adult student seeking admission to East Carolina University. The office is responsible for identifying and recruiting potential applicants with outstanding academic ability and potential and assisting in the application process to completion.

Job Duties:

40% Departmental Budget
Oversight/compliance on audit guidelines for financial processes
Primary point of contact for timely and accurate payment of departmental accounts payable/receivables budgetary processes and documentation
Monitor monthly line-by-line expenditures and transactions for accurate funds, account codes, and budgeted balances, under supervision of the Director of Admissions on ongoing fund balances, fiscal year-end planning, and Five-Year budget planning
Work with Materials Management and ITCS to submit contracts and technology/software requests through PORT
Maintain ECU issued PROCARD and confirm all purchases are approved and within the University purchasing card standards
Monthly reconciliation of all revenue and expense accounts and submits budgets transfers to offset deficits
Process miscellaneous departmental deposits into appropriate accounts with accuracy
Fixed Assets Annual Inventory Report
Assists in training new personnel in departmental financial procedures
40% Chrome River Travel/ProCard Administrator
Review/submit travel pre-authorization and post travel reimbursement, and ProCard reconciliation for high volume travel for all departmental recruitment and other office personnel
Monitors all department ECU issued ProCard purchases, ensuring University purchasing card standards and travel expenses are reconciled and within department budget
Assists in training new personnel in Chrome River and department travel/ProCard procedures
10% Departmental Kronos Super/Admin
Reviews/signs off for Admissions staff and students bi-monthly timecard to acknowledge time recorded and/or leave earned or taken on a timecard has supervisor approval and is correct and complete, and that a timecard has met the minimum number of required approvals. The Kronos system requires sign-off to advance a timecard for payment and to show the record as complete and closed for the pay period
Assists in training new personnel in Kronos responsibilities
10 % Other duties
Manage Office Supplies Inventory and purchase supplies when needed
Utilize the Materials Management Work Order system for facility maintenance, housekeeping, moving services, etc.
Coordinates with ECU Surplus office for appropriate disposal of state-owned property within the department
Confirm departmental compliance with university policy for record keeping and retention
Special Projects as assigned by Director of Admissions
Backup for personnel actions within the unit

Minimum Education/Experience:

Bachelors degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. License or Certification Required by

Statute or Regulation:

None Preferred Experience, Skills, Training/Education:

Administrative and office management experience is preferred. Excellent oral and written communication skills, advanced proficiency in Microsoft Office PowerPoint and Excel, and extensive working knowledge of University budget practices are preferred. Special Instructions to

Applicant:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write see resume on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to

Applicant:

Job Close Date:

5/19/2025

Open Until Filled:

No

Initial Screening Begins:

To apply, visit https://ecu.peopleadmin.com/postings/81124 jeid-41efd9ef81fcbd4aa22cd51d16bede3b
Apply Now