School Secretary Treasurer Position Available In Randolph, North Carolina

School Secretary Treasurer
Randolph County School System
Liberty Elementary – Liberty, North Carolina This job is also posted in Randolph County School System
Job Details

Job ID:

5208034

Application Deadline:

Posted until filled

Posted:

Jun 3, 2025

Starting Date:

Immediately
Job Description
8 hours daily/ 12 months
Must be willing and eligible to obtain a bus driver’s license and sub as needed
#332600
POSITION TITLE
School Secretary Treasurer

SCHOOL/DEPARTMENT

Assigned school
SALARY
State Salary Schedule

FLSA STATUS

Non-exempt

REPORTS TO

Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday – Friday

WORK HOURS

40
NUMBER

OF MONTHS PER YEAR

11 or 12

POSITION PURPOSE:

The School Secretary Treasurer provides clerical support to the school principal and other school administrators. The Secretary Treasurer performs a variety of clerical, secretarial and general office assistance duties that involve the support of an office operation, program, or work group. Work involves typing and processing correspondence, reports, forms, and other materials. This requires the use of a personal computer, typewriter (where applicable), and other office machines, as well as the application of judgment based on general knowledge of the operations of the school office. Additionally, the Secretary Treasurer is responsible for screening and routing materials according to the content of the communication and resolving questions and problems using established procedures, referring unusual situations to others for guidance. Inquiries may be in person, electronically, or by phone. Specific duties may vary based on the school level and allocation of duties among staff.

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILLS, AND

ABILITIES

Thorough knowledge of standard office practices, procedures and equipment
Thorough knowledge of school system routine and procedures
General knowledge of business English, spelling and arithmetic
Ability to establish and maintain effective working relationships with associates
Ability to work under pressure
Ability to organize and perform work independently
Ability to type at a reasonable rate of speed, take and transcribe dictation (as necessary)
Ability to prepare and maintain computerized records and systems
Ability to meet the public courteously and effectively
Ability to plan and supervise the work of others, if requested to do so

EDUCATION, TRAINING, AND EXPERIENCE

Graduation from high school
Minimum of three (3) years of experience in an automated office or systems environment
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities

CERTIFICATION AND LICENSE REQUIREMENTS

Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

PREFERRED QUALIFICATIONS

Associate’s degree, technical degree, or higher from an accredited institution majoring in Secretarial Science, Business or related area
Five (5) years or more of related school experience
Able to obtain a North Carolina Class A or Class B Commercial Driver’s License with school bus certification and P&S endorsements

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists the principal and the administrative team with maintaining records, including but not limited to, student records, personnel records, meeting information, calendars, etc.
Maintains files of general records, data files, documents, correspondence, forms, reports, and other materials
Posts information to departmental records according to standard procedures
Provides First Aid/Medication Administration – primary first responder and medication administrator. Maintains documentation of all medications administered.
Maintains a daily teacher attendance log and the concomitant records for substitute teachers.
Maintains daily and monthly student attendance records
Maintains a log of visitors to the school as well as a record of the students’ arrival and departure during the school day
Maintains stock supplies and orders as needed and distributes stock to employees, as requested
Answers phone calls and routes them to the proper person or department
Answers questions regarding routine matters
Performs routine clerical and office duties, including but not limited to typing, completing forms, permits, notices and form letters
Manages telephone message system (office hours, inclement weather and other recorded messages)
Maintains office meeting calendar and schedules meetings held at the school
Assists school faculty and staff with requests, paperwork, correspondence, etc. as needed
Submits work orders for repairs and maintenance requests
Operates copying machines, calculators, personal computers, facsimile machines and other office equipment
Maintains, sorts and distributes mail for the school
Assists personnel with the mailing and distribution of various documents and communication
Supervises students who are waiting in the office to see administrative staff for various reasons
Operates the intercom and call system and provides information via the school’s public address system
Performs a variety of minor administrative tasks in order to relieve a supervisor of office details
Assists the public at the front desk as needed (back up for receptionist or attendance secretary)
Provides coverage for other office staff as needed
Performs other duties as assigned by the Principal

WORKING CONDITIONS

PHYSICAL DEMANDS
Work is considered light physical work requiring the exertion of up to 20 pounds of force.

WORK ENVIRONMENT

Employees in this position are required to work in indoor and outdoor environments, and come into direct contact with RCSS staff, students and the public.

ACKNOWLEDGEMENTS

The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations Reviewed by: Employee’s Signature Date
Approval by: Supervisor’s Signature
Date
The completed and signed position description shall be maintained at the employee’s work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations.

DISCLAIMER

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, any time.

Position Type:

Full-Time
Job Requirements