ADMINISTRATIVE ASSISTANT Position Available In Wake, North Carolina
Tallo's Job Summary: The job of Administrative Assistant at HeartFields at Cary in Cary, NC is a full-time position that involves working closely with the Executive Director to manage day-to-day functions and act as a liaison between the facility and the community. Responsibilities include answering calls, greeting visitors, maintaining office supplies, and managing budgets and records. Requirements include a high school diploma, excellent communication skills, organizational abilities, and familiarity with scheduling software.
Job Description
ADMINISTRATIVE ASSISTANT
Location:
HeartFields at Cary
1050 Crescent Green Drive
Cary, NC 27518
Req ID:
143750BR
Job Type:
Full-Time
Work Shift:
Daytime
Our team members enjoy a culture that is uniquely supportive of their professional and personal lives, while working together to build the world we wish to see.
VISION
A world in which quality of life is ageless.
MISSION
To enrich and inspire the journey of life, one experience at a time.
VALUES
People first, Trust matters, Passion for life, Moving forward.
WE SEE AND SUPPORT
THE
WHOLE YOU.
Your health
Your well-being
Your financial future
Your growth
Your work/life balance
Work With Purpose
At Five Star Senior Living, our people are the critical link to those we serve, and it is their vitality, energy, and caring nature that allows us to fulfill our mission of enriching and inspiring the journey of life. In addition to nurturing and advancing the lives of our residents, our team members enjoy meaningful opportunities for personal and professional growth, within a supportive culture centered around advancing their lives, as well.
The Opportunity
We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report directly to the Executive Director and must be familiar with all their duties and be able to fill in, in the event the Executive Director is unable to perform a duty or requirement.
What You’ll Do
Communication
Politely, and with a strong customer service approach, answer, and forward incoming calls. Follow up as needed to assure that the caller has received what is needed to effectively move the call through the system.
Provide information about residence & services when Executive Director is not available.
Greets and assists visitors such as, potential residents, sponsors, job applicants, etc.
Maintains all marketing materials & distribute to prospective residents, family members, community leaders, and referral sources.
Budgeting and Record Keeping
Maintains office supplies so that par levels are adequate and while remaining within budget.
Accurately maintain petty cash account in accordance with established financial and accounting standards.
Maintains personnel files and resident files in a confidential and orderly fashion. This includes compliance with the Health Insurance Portability and Accountability Act, or HIPAA, which mandates that administrators maintain the privacy of each resident.
What You’ll Bring
Experience & Education
High School diploma or general education degree (GED).
Excellent interpersonal, written, and verbal communication skills are essential.
Organizational skills to effectively meet competing priorities.
Must be able communicate effectively in an interdisciplinary care setting to residents, families, staff members, representatives of the community and government agencies.
Ability to perform computations consisting of rates, ratios, and percentages.
Familiarity with scheduling and communication software.
