Administrative Assistant, ICT Operations- Contract Position Available In Wake, North Carolina
Tallo's Job Summary: Provide administrative and transactional support to the ICT function by coordinating procurement and payment activities, managing documentation, and ensuring smooth collaboration with finance, procurement, and vendors. Acts as a key operations enabler, ensuring financial compliance, vendor knowledge retention, and administrative continuity. This is a 6 month part-time contract, with the possibility to extend. Ideal candidate can work in a hybrid model out of Cary, NC office. The salary for this position ranges between $37.5K to $46.6K a year. The hiring company is Chiesi Farmaceutici.
Job Description
Administrative Assistant, ICT Operations•Contract Chiesi Farmaceutici•4.1 Cary, NC Job Details Temporary |
Contract Estimated:
$37.5K•$46.6K a year 1 day ago Qualifications Microsoft Excel Procurement SAP SAP Materials Management Mid-level 3 years Finance Administrative experience Bachelor’s degree Business Administration Business Associate’s degree
Full Job Description Date:
May 16, 2025
Department:
Global ICT Job Type:
Contractor Business Area:
Information Technology Contract Type:
Temporary Location:
Cary, NC, US Purpose Provide administrative and transactional support to the ICT function by coordinating procurement and payment activities, managing documentation, and ensuring smooth collaboration with finance, procurement, and vendors. Acts as a key operations enabler, ensuring financial compliance, vendor knowledge retention, and administrative continuity. This is a 6 month Part time contract, with possibility to extend. Ideal candidate can work hybrid model out of Cary, NC office. We are not equipped to provide work authorization or sponsorship for this position at this time. Main Responsibilities Create purchase requisitions (PRs) in SAP for ICT software, hardware, subscriptions, and services. Process service entry sheets and goods receipts in SAP to confirm service delivery or product receipt. Coordinate with external vendors to resolve invoice discrepancies and facilitate payment. Manage and track procurement card (P-Card) purchases made by ICT, ensuring proper documentation and budget coding. Collaborate with Finance and Procurement to ensure accuracy in cost center assignments, approvals, and payment workflows. Maintain an internal ICT vendor knowledge base, capturing vendor contacts, service types, billing patterns, and contract periods. Monitor open PRs, SES approvals, and invoice status to prevent delays or duplications. Ensure timely follow-up on service renewal reminders, license expirations, and invoice due dates. Assist the CIO and leadership team with administrative tasks including scheduling, documentation, and reporting support. Experience Required 3+ years of experience in administrative, procurement, or finance support roles. Hands-on experience with SAP (MM/FI modules) for PR, SES, and invoice tracking. Familiarity with service procurement processes, contract types, and purchase documentation. Proficient in Microsoft Excel for tracking and reconciliation. SAP transaction codes for
PR/SES/GR
management. Strong attention to detail and ability to manage repetitive processes reliably. Strong collaboration skills to interact with Finance, Procurement, and external vendors. Experience building or maintaining internal guides or SOPs is a plus.
Key Interfaces:
Internal:
CIO, Finance Team, Procurement, ICT Managers, Vendor Management, Applications/Infra leads.
External:
Software vendors, telecom providers (e.g., Verizon, AT&T), hardware resellers, SaaS subscription providers. Education Associate’s or Bachelor’s degree in Business Administration, Finance, or related field.
