Business Services Coordinator Position Available In Wake, North Carolina

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Business Services Coordinator 
Salary $39,671.00•$69,426.00 Annually Location Wake County, NC Job Type Permanent Full-Time Job Number 25-06878 OPC 92500092 Department Dept of Health and Human Services Division

SEC OFFICE

•PROP & CONSTRUCTION Opening Date 06/26/2025 Closing Date 7/11/2025 5:00 PM Eastern Job Class Title Administrative Specialist II Position Number 92500092 Salary Grade

NC09 DESCRIPTION

BENEFITS
QUESTIONS
Description of Work REPOST•Previous Applicants Must Reapply To Be Considered For This Vacancy Internal Posting•This Is An Internal Posting Open Only For Current North Carolina Department Of Health And Human Services Employees, And Eligible RIF Candidates From North Carolina State Government Including Current Temporary Employees. The primary purpose of the Administrative Specialist II is to provide administrative support services for the Division of Property & Construction-Facility Maintenance group through financial management, office management, administrative support, and personnel management. The Administrative Specialist II is a direct report to the Director of Facility Maintenance.

Job Duties Include:

Track and evaluate maintenance operation expenditures
Process, track, reconcile, approve, and report accounts payable and accounts receivable
Monitor and assist with P-Card usage and training
Evaluate detailed financial reports
Coordinate on-call coverage and post on-call schedules for all maintenance shops
Evaluate, update, and provide staff support regarding Facility Maintenance and DHHS Policies and Procedures.
Assist staff with utilizing electronic employee information and work time recording
Perform group communications, archiving, mail services, greeting visitors, copying, filing, scheduling, and answering the telephone.
Ensure that all required personnel forms and actions are completed in accordance with the requirements and policies and procedures of the DHHS Division of Human Resources. This position is part of the North Carolina Department of Health and Human Services, Division of Property and Construction, Facility Maintenance team responsible for maintaining the North Carolina State Laboratory and Office of the Chief Medical Examiner (SL/OCME) facility located on District Drive in Raleigh, NC. The SL/OCME facility is 261,000 SF state-of-the-art facility with highly technical and complex building systems. This position will require strong technical experience, knowledge, and skills and the ability to function as a technical expert including evaluating and making final decisions regarding maintaining highly complex mechanical, electrical, plumbing, life safety, fire suppression, and security building systems.

We Value Quality of Life:

As a team member, you will have an extraordinary quality of life. The work schedule typically includes a 40-hour work week with occasional overtime and infrequent overnight travel. Enjoy a supportive, trusting, transparent, professional, and energetic work team. Excellent state benefits including twelve (12) paid holidays. Extremely low turnover. Take pride in being a member of a team that provides the citizens of North Carolina with critical health and human services. About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

The Division of Property and Construction:

The Division of Property and Construction supports the North Carolina Department of Health and Human Services by managing its statewide facilities portfolio, which includes 18 state-operated campuses totaling over 7.7 million square feet and 148 leased properties covering approximately 1.2 million square feet. The division provides maintenance, housekeeping, and grounds services for the Dorothea Dix Campus and basic maintenance and grounds support for the Governor Morehead School. It also oversees the Department’s Capital Improvement Program, managing repair and renovation efforts as well as new capital projects from planning through close-out.

Compensation and Benefits:

 The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit website for benefits:

 https://oshr.nc.gov/state-employee-resources/benefits. For more information about

DHHS:

https://www.ncdhhs.gov/ Knowledge, Skills and Abilities / Competencies Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed “eligible” for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed. Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: Experienced in office management and administrative support within a facility maintenance or construction office environment.
Experienced processing contractor and vendor invoices
Experienced in researching information to independently answer inquiries
Skilled in organization of workflow and coordinating activities Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guidefor details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; OR
Equivalent combination of education and experience. Supplemental and Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about

DHHS:

https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Applicants maybe subject to a criminal background check. All candidates selected for positions considered “Positions of Trust” will be subject to a criminal background check. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant’s transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Transcripts, degree evaluations and cover letters may be uploaded with your application.

NOTE:

Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.. To check the status of an application, please log in to your NC Government Job Opportunities account and click “Application Status”.