Construction Project Administrator Position Available In Wake, North Carolina

Construction Project Administrator SPM Resources LLC Raleigh, NC Job Details Full-time $75,000 – $85,000 a year 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Retirement plan Qualifications Microsoft Word Construction procurement Construction project reporting Sage Microsoft Excel Microsoft Outlook Construction contract administration Client communication Accounting software Mid-level Microsoft Office Administrative experience Project management Bachelor’s degree Contracts Business Administration Construction dispute resolution Associate’s degree Construction project budgeting Construction project planning Administrative experience (3-5 years) Construction Management Construction quality assurance ProCore Full Job Description SPM Resources has an immediate need for a Project Coordinator/Administrator to join the preconstruction team of an established commercial general contractor, construction management, and design-build services firm based in Raleigh, NC. Will be supporting projects within the Life Sciences, Corporate, Interiors, Retail, Healthcare, and Higher Education. You’ll provide critical administrative support to Project Managers throughout all phases of construction projects, ensuring accuracy, compliance, and smooth operational flow

RESPONSIBILITIES

Prepare and manage AIA owner contracts and subcontractor agreements and documents. Set up projects in Procore software and coordinate with accounting for job number assignments. Review and submit monthly owner billings, track T&M backup, and manage subcontractor billing corrections. Oversee data entry and accuracy between Procore and Sage accounting software (including commitments, change orders, and estimates). Assist with project closeouts by reconciling billing, collecting waivers, and ensuring all documentation is complete. Apply for permits, track submissions, and coordinate with design teams to resolve comments. Maintain certificates of insurance and lien documentation for all commitments.

QUALIFICATIONS

3-5+ years of experience in a construction or related administrative role, preferably supporting project management teams. Strong working knowledge of construction project workflows, particularly in areas such as billing, contracts, change orders, and closeout procedures. Experience with construction software platforms, specifically Procore, Sage 300 CRE and Catina or similar contract management software. Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong spreadsheet and document formatting skills. Familiarity with AIA contract documentation, including owner contracts and subcontractor agreements. Understanding of billing processes, lien waivers, retainage, and construction-related documentation, and permit submissions (COIs, lien notices, etc.). Associate’s or Bachelor’s Degree in Construction Management, Business Administration, or a related field preferred but not required. Must be a

US Citizen Job Type:

Full-time Pay:

$75,000.00 – $85,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person