Office Management Support Position Available In Wake, North Carolina

Office Management Support 
Salary $28,194.00 – $49,340.00 Annually Location Wake County, NC Job Type Permanent Full-Time Job Number 25-05193 PH 60040990 Department Dept of Health and Human Services Division Public Health Opening Date 04/23/2025 Closing Date 5/5/2025 5:00 PM Eastern Job Class Title Office Management Support Position Number 60040990 Salary Grade

NC02 DESCRIPTION

BENEFITS
QUESTIONS
Description of Work

• The Recruitment Range for This Position is $28,194 – $35,351
• This position is funded in part through federal funds
• The purpose of the Administrative Associate II is to support the Reproductive Health Branch through a variety of administrative, clerical, and office support duties.

The position requires some knowledge of the Women, Infant, and Community Wellness Section programs and procedures in order to communicate information involving programs, functions, and services.

The position responsibilities include:

Assisting staff acquire computers, software, IT support, and office equipment Ordering office supplies and other items
Scheduling conference/meeting logistics Public contact answering section office telephone Mail distribution Printing and copying of documents and materials
Organizing and maintaining files
Processing of invoices, travel reimbursements, travel and meeting requests
Preparation of documents and reports
Setting up surveys in Survey Monkey and pulling data from surveys
Assisting staff with projects/activities/meetings as the need arises About the

NC Division of Public Health:

The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state. About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit website for benefits:

 https://oshr.nc.gov/state-employee-resources/benefits. For more information about

DHHS:

https://www.ncdhhs.gov/ Knowledge, Skills and Abilities / Competencies Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed “eligible” for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed. Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: Working knowledge of Women’s Health program services, policies and procedures.
Experienced in applying this knowledge in performance of office support tasks. Proven experience conveying information and ideas through a variety of media to individuals or groups; adjusting language or terminology to meet needs of the recipient(s); such as using correct grammar, organization, and structure. Demonstrated experience utilizing office equipment and other technology (software and systems) to meet work needs; proficient with Microsoft Office programs (Word, Excel, Outlook, Teams, and PowerPoint).
Proven experience facilitating the flow of work and coordinating office support activities with other staff; and maintaining internal and external contacts for work coordination. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guidefor details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
High school or General Educational Development (GED) diploma and one year of administrative experience; OR
An equivalent combination of education and experience. Supplemental and Contact Information

DHHS CONTACT INFORMATION

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about

DHHS:

 https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Applicants may be subject to a criminal background check. All candidates selected for positions considered “Positions of Trust” will be subject to a criminal background check. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant’s transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Transcripts, degree evaluations and cover letters may be uploaded with your application.

NOTE:

Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.. To check the status of an application, please log in to your NC Government Job Opportunities account and click “Application Status”.