Administrative Assistant III – Project Management Services Position Available In Grafton, New Hampshire

1,930 of 10,000 Salary Confidential
Position range in Grafton County $36k•$52k Per Year Administrative Assistant III•Project Management Services
Trustees of Dartmouth College

Occupation:

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Location:

Hanover, NH•03755
Positions available: 1
Job #: 521990

Source:

NHWorks Job Match

Posted:

3/8/2025

Updated:

3/9/2025

Expires:

6/5/2025

Web Site:

NHWorks Job Match
Onsite /

Remote:

Not Specified

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment

Agency Job ID:

82935749 Job Requirements and Properties Job Requirements and Properties BD 36 Job Description Help for Job Description. Job Description Help for Job Description. Position Information Posting date
12/13/2024 Closing date Open Until Filled
Yes Position Number
1129164 Position Title
Administrative Assistant III•Project Management Services Department this Position Reports to
FOM Hiring Range Minimum
$24.18/hr Hiring Range Maximum
$30.19/hr Union Type
Not a Union Position SEIU Level
Not an SEIU Position FLSA Status
Non-Exempt Employment Category
Regular Full Time Scheduled Months per Year
12 Scheduled Hours per Week
40 Schedule Location of Position
Hanover, NH Remote Work Eligibility?
Onsite only Is this a term position?
No If yes, length of term in months.
n/a Is this a grant funded position?
No Position Purpose
Primary administrative support to the Senior Director of Project Management Services in the division of Campus Services. This role will be the point person for coordinating complex administrative activities that increase departmental efficiency, expedite/coordinate the work of others, and ensure the smooth operation of multiple programs under the purview of the Senior Director. Acts as liaison with internal and external groups/offices/constituents. Plans, coordinates, and oversees projects and special events related to department programs. Description Required Qualifications•Education and Yrs Exp
Bachelors plus 3-5 years’ experience or equivalent combination of education and experience Required Qualifications•Skills, Knowledge and Abilities
Bachelor’s degree required
Five plus years of office experience in a related field, with a high degree of autonomy.
High level of attention to detail.
Strong organizational and planning skills and ability to set priorities.
Highly proficient with computer applications.
Excellent communication and interpersonal skills.
Initiative, sound judgment and ability to work independently.
Able to maintain confidentiality. Preferred Qualifications
Familiar with building construction and maintenance practices, including bidding, contracting, accounting and insurance. Department Contact for Recruitment Inquiries
Joanna Bennis, Senior Capital Program Controls Manager Department Contact Phone Number
603-646-3323 Department Contact for Cover Letter and Title
Sr Director, Project Management Services Department Contact’s Phone Number
603-646-3323 Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

https:

//policies.dartmouth.edu/policy/tobacco-free-policy Additional Instructions Quick Link
https://searchjobs.dartmouth.edu/postings/76976 Key Accountabilities Description
Calendar Management Manages, plans, and coordinates the details of a complex daily appointment calendar to ensure the most efficient use of the senior director’s time and select other leadership calendars.
Coordinates and schedules a variety of activities to support office functions and meetings.
Briefs the senior director on changes in schedules and priorities or on matters needing the senior director’s personal or immediate attention.
Frequently updates schedules and plans on upcoming meetings.
Coordinates with other offices and departments to arrange co-sponsorship of events. Percentage Of Time
25 Description
Committee/Meeting Participation Coordinates, attends, and participates in various meetings as requested.
Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information. Percentage Of Time
20 Description
Communication/Coordination Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the senior director.
Liaises with internal and external contacts wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office.
Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
Interprets, applies and explains office, department, and College policies and procedures.
Monitors department email account. Research and prepare responses to feedback directed at the department.
Communicates respectfully with a diverse community. Percentage Of Time
15 Description
Project Coordination and Reports Assists in the development and update of various reports and exhibits•including eBuilder, Planon, point and Excel documents.
Plans, coordinates, and oversees projects and special events related to department programs. Including coordination, delivery or pick up of food for events, interviews or other functions.
Develops and implements project activities based on defined project scope and objectives.
Sets and maintains schedules and timelines.
Evaluates project effectiveness and recommends changes to policies and procedures. Percentage Of Time
20 Description
General Office Support Coordinates travel needs and business expense/credit card reconciliation.
Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
Maintain department awards list and milestones list and track emergency plan updates.
Orients new staff and visitors to the office and the community. Percentage Of Time
10 Description
Culture and Employee Belonging We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
Demonstrates a commitment to inclusion and cultural awareness through actions, interactions, and communications with others.
Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division. Percentage Of Time
10•Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.•Performs other duties as assigned. Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.