Administrative Assistant Iii Position Available In Strafford, New Hampshire

Administrative Assistant Iii
University of New Hampshire
in Durham, NH

Apply Now Type:

Full-Time

Salary:

Salary Grade:

Non-Exempt Staff 10

Posted:

06/17/2025

Category:

Administrative Assistants USNH Employees should apply within Workday through the Jobs Hub app Under the supervision of the Administrative Coordinator and Department Chair, assist with daily operations and administrative activities related to the functioning of the Department of Education. Support Chair, Coordinator, faculty, and students on all academic and administrative matters, including any related to or directly involving policies, procedures, and deadlines. This staff member is the first point of contact for students, faculty, and visitors. Duties/Responsibilities Department Administrative Support (50%)
Answer/respond to phone calls and email from prospective and current students, parents, school partners, and more. This position requires a clear and detailed understanding of the varied degree programs (including licensure pathways) to effectively respond to questions.
Maintain a list of questions frequently asked by prospective students. Respond to general questions from prospective students. Redirect inquiries as needed to the appropriate person or office.
Ensure that applicants for certification programs have completed required state and federal background checks.
Manage office supply inventory and equipment purchases, including for Seacoast Reads and the Community Literacy Center.
Serve as the main contact for building maintenance requests, room scheduling, classroom equipment issues. Serve as telecom agent, report issues, service changes, and office moves. Serve as the UShop change agent for departmental purchases.
Work with Director of Educator Preparation and accreditation officer to support accreditation visits from NH Department of Education or national accreditation organization.
Coordinate monthly department meetings, develop agendas, take minutes. Maintain summary document recording department decisions/elections regarding leadership positions, committee membership, program development, program closures.
Schedule department committee meetings. Maintain current lists of committee members.
Coordinate and distribute administrative correspondence for department faculty and Chair. Forward college, university, and other relevant communications to department and adjuncts.
Create and post meeting notes for weekly staff meetings.
Department Events, Outreach, and Communication (25%)
Maintain active student Canvas communications group to notify students about registration deadlines, upcoming events, employment opportunities, and other information.
Maintain departmental website and social media platforms to ensure that content and announcements are current and accurate.
Serve as point person for communication with central marketing and COLA marketing director. Assist in creating student videos to be used in recruitment and fund-raising.
Advertise events and programs on campus sites and UNH Master Calendar.
Assist in coordination of department events, graduation ceremonies, and seminars.
Support student recruitment by conducting information sessions for prospective undergraduate and graduate students, and by representing the Department at Open House and Admitted Student Visit days.
Participate in information sessions and events for undergraduate and graduate degree programs. Assist in information sessions regarding licensure pathways.
Program Support (25%)
Maintain list of current students, advisors, and programs. Maintain list of doctoral (PhD and EdD) students and emails for relevant doctoral student communications. Update every semester.
Create reports on student progress and outcomes, as needed, by degree. Specifically, maintain lists of required courses taken by students in the BA in Education, M.Ed. in Educational Studies, and Ed.

D. programs to use in course planning. Record doctoral student progress regarding critical milestones (passing Qualifying Exam and Dissertation Proposal).
Assist in entering information about gateway completion into relevant university reporting software for students in Educator Preparation Programs.
Track waiver forms for previously completed coursework for undergraduate students. Upload documentation of completed waivers to student applications.
Upload

EDUC 500

evaluations and Praxis test scores to applications for teacher certification programs
Provide permission for students to register for permission-required courses.
Compile, compose, prepare, edit, and update department documents such as reports, spreadsheets, surveys, packets, flyers, brochures and handouts as assigned.
Maintain department files for planning and continuity between changes in elected department leadership. – revise to include filing system in SharePoint for Department.

Requirements Minimum Acceptable Education & Experience:

High school graduation and five years of related experience , or a Bachelor’s degree and one year of related experience.
At least one year experience in higher education administration / support.

Knowledge, Skills & Abilities:

Skilled using Microsoft Office applications (Word, Excel, PowerPoint) and website editing software
Collaborative team player
Works well with varied individuals and groups; these may include current/prospective students, parents, faculty/staff from departments across the university, and organizations outside the university.
Motivated and self-directed
Takes initiative
Pro-active problem solver with capacity to anticipate challenges
Strong attention to detail

Preferred Qualifications:

Experience working in the USNH system
Experience using WorkDay and other USNH platforms
Bachelor’s degree
Applicant instructions: Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:
Resume/CV
Cover Letter
Contact Information for 3 Professional References
Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed. The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Location:

Durham

Salary Grade:

Non-Exempt Staff 10
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.
Apply Now