Secretary Position Available In Sullivan, New Hampshire

Secretary 4.7 4.7 out of 5 stars Brooklyn, NY 11223 Job description

Title:

Secretary to Co-CEO’s Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are seeking a proactive and detail-oriented Assistant to the co-CEOs to join our dynamic team. As the Assistant to the co-CEOs, you will be instrumental in ensuring the smooth and efficient operation of the executive office. This multifaceted role requires a proactive and detail-oriented professional who can seamlessly manage calendars, coordinate travel, facilitate effective communication, and provide comprehensive administrative support. You will play a vital role in maintaining confidentiality, managing priorities, and contributing to the success of special projects and initiatives. Your duties and responsibilities include but are not limited to the following:

Calendar and Schedule Management:

Efficiently manage the calendars of both CEOs, coordinating appointments, meetings, and conferences. Proactively anticipate and resolve scheduling conflicts to optimize the CEOs’ time effectively.

Travel Coordination:

Arrange seamless domestic and international travel, overseeing flights, accommodations, and ground transportation for both CEOs. Prepare detailed travel itineraries, ensuring CEOs are well-prepared for all commitments.

Meeting Preparation and Follow-up:

Compile and distribute comprehensive meeting agendas, documents, and materials in advance. Attend meetings, take meticulous minutes, and follow up on action items to ensure timely completion.

Communication and Liaison:

Act as a strategic liaison between the CEOs and internal team members, clients, and partners. Foster effective communication and collaboration with staff at all organizational levels.

Task Prioritization:

Assist in prioritizing tasks and responsibilities, ensuring deadlines are met. Proactively identify and address potential issues before they arise.

Project Management Support:

Assist in managing special projects, initiatives, and corporate events, coordinating efforts with team members to meet project deadlines.

Confidentiality and Sensitivity:

Maintain a high level of confidentiality regarding personal and professional matters. Handle sensitive information discreetly and securely.

Record Keeping:

Keep and maintain accurate records of both paper and electronic correspondence on behalf of the CEOs. Ensure efficient organization and accessibility of information.

Administrative Support:

Provide comprehensive administrative support to enhance the efficiency of the CEOs’ daily operations. Liaise with other support staff to ensure smooth day-to-day operations.

Personal Errands:

Handle various personal tasks and errands, including shopping, appointments, and reservations. Ensure a seamless balance between professional and personal commitments. Initiative Tracking (Taskmaster) Ensure timely follow-up and consistently update the principal on delegated tasks and initiatives.

Requirements:

Strong attention to detail and goal-oriented. Strong analytical, decision-making, and problem-solving skills. Excellent communication and presentation skills. Ability to multitask, prioritize tasks, and manage time effectively. Flexible, proactive, and self-motivated. Take a proactive approach to learn and acquire management and leadership skills. Predictable, reliable, and punctual attendance is an essential function of this job.

Job Type:

Full-time Pay:

$21.63 – $28.85 per hour

Benefits:

401(k) Paid time off Referral program

Schedule:

8 hour shift Monday to

Friday Work Location:

In person