Office Secretary Position Available In Bergen, New Jersey

Office Secretary LX Pantos America, Inc. – 4.0 Englewood Cliffs, NJ Job Details Full-time $75,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Bilingual Executive assistant experience (6-10 years) 5 years Executive administrative support English Mid-level Microsoft Office Administrative experience Korean Bachelor’s degree Organizational skills Administrative experience (6-10 years) Working as an executive assistant Associate’s degree Communication skills Personal assistant experience Time management Full Job Description Who We Are At LX Pantos America , we’re all about making logistics simple and reliable . We help move goods across the globe — whether it’s shipping, warehousing, or managing the entire supply chain. We work closely with LG and other leading global companies to support their logistics operations and deliver smart, reliable solutions every step of the way. With offices and operations around the world, we’re growing fast — and we’re looking for great people to grow with us. At LX Pantos America , you’ll find a team that’s supportive, hard-working, and always up for a challenge. If you’re someone who’s ready to learn, contribute, and be part of something bigger, we’d love to have you on board. Role Overview We are seeking a highly skilled and resourceful Office Secretary to provide dedicated support to our Chief Executive Officer (CEO). The successful candidate will be a critical partner to the CEO, ensuring seamless coordination of executive activities, optimizing time management, and contributing to the overall efficiency of the executive office. This role requires a high level of discretion, excellent organizational skills, and the ability to thrive in a fast-paced and dynamic work environment.

Responsibilities Calendar and Schedule Management & Meeting Coordination:

Manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and internal/external engagements. Prioritize and anticipate scheduling conflicts, providing solutions to optimize the CEO’s time. Take detailed meeting minutes and follow up on action items to ensure timely completion.

Communication and Correspondence:

Act as the primary point of contact between the CEO and internal/external stakeholders. Draft, proofread, and edit emails, letters, reports, and other documents on behalf of the CEO.

Travel Arrangements:

Coordinate complex travel plans, itineraries, and accommodation for the CEO. Provide comprehensive travel packs, including necessary documents and information.

Confidential Information Management:

Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain confidentiality on matters related to executive decisions and company strategies.

Administrative Support & Project Assistance:

Assist in the preparation of presentations, reports, and other documents. Conduct research and compile data as required by the CEO. Perform general administrative tasks to contribute to the efficient operation of the executive office. Support the CEO in various projects, initiatives, and special assignments. Coordinate and collaborate with other departments to ensure project deadlines are met.

Relocation Support & Personal Errands:

Assist the CEO in coordinating the relocation process, including managing the moving logistics. Provide guidance on local amenities, and other essential services to ensure a smooth transition to the new location. Undertake various personal errands and tasks on behalf of the CEO, such as managing appointments, coordinating family activities, and handling personal correspondence.

Qualifications Education:

Associate degree or higher Bachelor’s degree preferred

Experience:

Working experience in a corporate setting Familiarity with office management systems and procedures. 5-10 years of experience in an executive assistant , executive secretary, or similar administrative support role.

Skills:

Exceptional organizational and time-management skills. Strong written and verbal communication skills. Fluent in both Korean and English (spoken and written)

REQUIRED

. Proficient in Microsoft Office Suite and other relevant software. Ability to handle sensitive information with confidentiality and discretion. Proactive, with a solution-oriented mindset. Ability to prioritize and multitask effectively. Detail-oriented and committed to delivering high-quality work. Strong interpersonal skills and the ability to work collaboratively.

Job Type:

Full-time Pay:

$75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person