Administrative Assistant for Engineering Department Position Available In Essex, New Jersey

Administrative Assistant for Engineering Department Brian Trematore Plumbing and Heating Fairfield, NJ 07004 Administrative Assistant –

Engineering Department Location:

In-Person |

Full-Time Company:

Brian Trematore Plumbing and Heating Position Overview:

We are seeking a detail-oriented and highly organized Administrative Assistant to support our Engineering Department. This role is vital to ensuring efficient operations, accurate documentation, and effective communication across departments, clients, and field teams. The ideal candidate will be proactive, tech-savvy, and comfortable working in a fast-paced construction and mechanical environment.

Key Responsibilities:

Provide administrative support to engineering staff, project managers, and field teams Assist in preparing technical documents, submittals, and project binders Maintain and organize job files, plans, and engineering records Track project schedules and deadlines; send reminders and coordinate updates Manage incoming and outgoing correspondence, including emails, RFIs, and transmittals Coordinate permit applications, inspections, and compliance paperwork Support the procurement process by tracking orders, maintaining vendor files, and following up on deliveries Assist with time tracking, daily logs, and internal reports Schedule meetings, maintain calendars, and prepare meeting agendas and minutes Liaise with other departments to ensure engineering needs and deadlines are met

Qualifications:

Prior administrative experience in a construction, mechanical, or engineering environment preferred Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) and PDF editing tools Ability to read or reference construction drawings is a plus Excellent organizational and multitasking skills Strong written and verbal communication skills Dependable, resourceful, and able to work independently or as part of a team

Benefits:

Health, dental, and vision insurance 401(k) with company match Paid time off Weekly pay

Schedule:

Monday to Friday, 8-hour shifts Occasional overtime as needed

Job Type:

Full-time Pay:

$22.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person