Administrative Assistant Position Available In Monmouth, New Jersey

Administrative Assistant The Center in Asbury Park 806 3rd Ave, Asbury Park, NJ 07712

Job Title:

Administrative Assistant Reports To:

Director of Operations (or Executive Director)

Location:

The Center in

Asbury Park, NJ Status:

Full-Time, Non-Exempt Position Summary The Administrative Assistant is a key support role at The Center, providing daily administrative, clerical, and coordination assistance to ensure smooth office operations, quality client experience, and effective team collaboration. This individual also supports internal communications and event logistics and acts as a frontline representative for clients, guests, and community partners. The Administrative Assistant must be highly organized, proactive, and mission aligned. This individual should be capable of managing competing priorities with professionalism and compassion. Key Responsibilities Administrative Support (60%) Greeting visitors and clients, answer phone calls, and respond to general inquiries with professionalism and care. Manage calendars, appointments, meeting logistics, and internal communication for leadership and staff. Draft and distribute internal communications, meeting notes, and correspondence. Maintain accurate filing systems, contact lists, and office documentation (paper and electronic). Track and order office supplies, maintain inventory, and coordinate vendor services. Support onboarding of new staff and volunteers. Assist with grant documentation, data entry, and preparation of administrative reports. Event & Program Coordination (30%) Assist with planning and logistics for community events, including set-up, materials preparation, and volunteer coordination. Coordinate vendor communication, confirm timelines, and ensure materials are secured for each event. Track event participation, feedback, and metrics for internal reporting and quality improvement. Support on-site execution of special events, community meetings, and donor engagements. Operations & Facilities Support (10%) Collaborate with facilities and program staff to maintain a clean, safe, and welcoming environment. Report building or equipment issues and assist with vendor scheduling for repairs or services. Support distribution of client-facing forms, handouts, and resource materials.

Qualifications Required:

1-2 years of administrative, customer service, or office coordination experience (nonprofit or human services setting preferred). Strong organizational and time management skills with excellent attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and office equipment. Excellent interpersonal, written, and verbal communication skills. Ability to maintain confidentiality and handle sensitive information with professionalism. Flexibility to occasionally support events during evenings or weekends. Comfortable working with and around diverse populations, including individuals experiencing homelessness, HIV/AIDS, and behavioral health challenges.

Preferred:

Experience with event planning or volunteer coordination. Familiarity with donor management systems (e.g., Bloomerang). Basic knowledge of nonprofit operations, including budgeting or grant administration. Bilingual or multilingual fluency. Working Conditions Position is primarily in-office with flexibility for occasional remote work. Must be able to lift up to 25 lbs during event setup and breakdown. Occasional evenings and weekends required for scheduled events or community outreach. Equal Opportunity Statement We are an equal opportunity employer and strongly encourage applications from people of color, persons with disabilities, women, veterans, and LGBTQ+ applicants.

Job Type:

Full-time Pay:

$15.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Evening shift Monday to Friday Night shift

Work Location:

In person