Administrative Assistant, IT Position Available In Morris, New Jersey

Administrative Assistant, IT (part of Groupe LVMH) 3.6 3.6 out of 5 stars Whippany, NJ

• Hybrid work Position Overview The Administrative Assistant will support the operational and administrative needs of a department with primary support to the Vice President and team.

Will support one VP in Paris, and other VP leaders in the US.

Major responsibilities include:

calendar and travel management, invoice and expense coordination, office management and meeting coordination.

Location:

This role is in-person at our office in Whippany, NJ with a hybrid schedule .

Key Accountabilities Office Management/Team Support:

• The Administrative Assistant will track departmental vacation schedules, time off and coordinate all time-sheets.
• Create/update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
• General office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments.

Other Responsibilities:

Planning and supporting events, team-building activities and celebrations. Collecting information from department partners with an attention to detail in creating PowerPoint presentations. Taking meeting minutes. Financial Tasks such as PO creations Required Qualifications

• At least 2-5 years of administrative experience supporting a team of senior level executives in a fast-paced environment
• Flexible working hours, available outside of core business hours
• Exceptional interpersonal skills, business writing & verbal communication
• Proven mastery in Microsoft Office Applications with emphasis on PowerPoint and Excel
• Deadline driven with flexibility
• Superior organizational skills
• Flexible with changing job requirements as the business needs change
• Ability to resolve problems without close supervision The hiring range for this position ranges from $30.

43- $35.40 per hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.