Administrative Assistant Position Available In Passaic, New Jersey

Job Title:

Administrative Assistant Location:

Totowa, NJ Job Type:

Temporary (3-Month Assignment)

Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant for a 3-month temporary assignment in Totowa, NJ. This role supports multiple departments including Human Resources, Operations, and Environmental Health & Safety. The ideal candidate is a proactive team player with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Comply with all Good Manufacturing Practices (GMP), safety, and environmental regulations. Provide administrative support across departments, including scheduling, data entry, and document management. Assist Human Resources with pre-employment testing, interview coordination, and staffing agency communication. Support onboarding and serve as a backup for new employee orientations. Verify employee timesheets and manage Paid Time Off (PTO) accruals for union and non-union staff. Track attendance points for union personnel and administer related bonuses and disciplinary actions. Coordinate travel arrangements and expense reporting using Concur. Manage office supplies, equipment maintenance, and vendor relationships for cost-effective procurement. Organize and oversee special projects and corporate events. Maintain office calendars, employee directories, and conference room schedules. Serve as backup for receptionist duties, including phone coverage and visitor management. Coordinate with IT and telecom vendors for service requests and equipment needs. Oversee uniform and beverage service programs.

Required Skills & Qualifications:

High School Diploma or equivalent. Minimum of 3 years of general administrative experience. Proficiency in Microsoft Office Suite and general computer skills. Strong organizational, problem-solving, and multitasking abilities. Excellent customer service and interpersonal skills. Ability to maintain accuracy and attention to detail in a dynamic environment. Positive attitude and a collaborative, team-oriented mindset.

Preferred Skills:

Experience with ADP Workforce Now (WFN) and Concur. Familiarity with union environments and attendance tracking systems.