Detail Oriented Office Admin for Excavating Company Position Available In Passaic, New Jersey

⚐ ⚑ ⚑ Detail Oriented Office Admin for Excavating Company  compensation: Based on Experience employment type: experience level: mid level job title: Office Personnel We are seeking a reliable, detail-oriented office personnel to support administrative operations for our excavation company. This role plays a vital part in ensuring the smooth coordination of office and shop logistics by managing records, maintaining supply inventories, and organizing job documentation. The ideal candidate is self-motivated, organized, and capable of multitasking in a fast-paced, hands-on construction environment.

Key Responsibilities:

Administrative & Clerical

• Maintain both digital and hard copy filing systems for job folders, employee records, and operational documents
• Ensure job folders are accurately labeled, filed, and updated according to company naming conventions and standards
• Create, format, and update spreadsheets, forms, logs, and other internal documentation as needed
• Provide general administrative support including printing, scanning, and organizing documentation for field and office use Office & Supply Management
• Manage all inventory and ordering of office and shop supplies (including paper goods, tools, PPE, printer ink, etc.)
• Track incoming and outgoing deliveries; maintain order logs and receipts
• Maintain a clean, organized, and professional office environment daily Record-Keeping & Digital Systems
• Ensure accuracy of digital document storage on platforms such as Dropbox or other company-designated systems
• Regularly back up and audit digital files to ensure version control and accessibility
• Assist with onboarding and offboarding documentation processes for employees Communication & Support
• Communicate effectively with the COO, CEO, foremen, vendors, and subcontractors as needed
• Support team members with administrative tasks during busy seasons or special projects
• Ensure confidentiality and discretion when handling sensitive company or personnel information

Required Skills & Qualifications:

• Proven experience in an administrative or office support role (construction industry preferred)
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite (Excel, Word) and cloud-based file storage systems (e.g., Dropbox)
• Strong attention to detail and problem-solving abilities
• Comfortable working in a small team and taking initiative

Preferred Qualifications:

• Experience in the construction, excavation, or utilities industry
• Familiarity with job cost tracking, W9/COI tracking, or field documentation workflows

Physical Requirements:

• Ability to lift up to 25 lbs for occasional supply restocking
• Comfortable working in an office located near an active shop environment

Compensation & Benefits:

• Competitive hourly wage or salary (based on experience)
• Paid Federal holidays
• Opportunities for advancement and training
• Family-run, team-oriented company culture ????

To Apply:

Send your resume and a brief cover letter with the subject line: Office Administrator Application

• [Your Name] Principals only.

Recruiters, please don’t contact this job poster.

post id:

7860806065 ♥ [ ]